Current through Bulletin 2024-18, September 15, 2024
(1) The
committee reviews protected health information to determine the amount of a
person-centered budget based on the person's assessed need.
(2) The committee consists of a minimum of
six division employees.
(a) Each committee
member shall be a full-time employee with a minimum job classification of
program specialist II.
(b) The
committee chair must have a minimum job classification of administrator
I.
(c) A voting committee member
must be:
(i) supervised by the committee
chair; or
(ii) designated as a
voting committee member by the division director.
(d) A division budget specialist may not be a
voting committee member.
(3) A voting committee member shall review
each request for services assigned to the voting committee member.
(a) A voting committee member may make a
decision for any request for services with a budget adjustment amount less than
$5,000.
(b) A voting committee
member shall submit the following request for services to the committee for a
decision:
(i) a budget adjustment amount equal
to or more than $5,000;
(ii) a
change from an in-home service to an out-of-home service; or
(iii) an adaptive equipment
request.
(4)
The committee shall meet at least once a week, except during a week in which a
recognized holiday or a lack of quorum interferes with the meeting. The
committee chair must reschedule a meeting during the preceding or following
week.
(a) At least three voting committee
members shall be in attendance to make a decision about a request for
services.
(b) At least one
non-voting committee member who is a division budget specialist shall be in
attendance to make a decision about a request for services.
(5) The committee shall:
(a) use the request for services process to
review each initial budget and person-centered budget adjustment;
(b) complete the person-centered budget
review each year; and
(c) complete
the closed plan payment review.
(6) The division must maintain at least three
non-voting committee members who can act as a voting committee member in the
event of an emergency situation. An emergency situation includes:
(a) a declared public health emergency or
natural disaster;
(b) a vacancy in
an employee position that reports to the committee chair; or
(c) a sudden increase in the volume of
requests.
(7) Except for
a division budget specialist, a non-voting committee member may act as a voting
member in the event of an emergency after completion of:
(a) 32 hours of participation in committee
meetings as a non-voting member;
(b) review of training material;
(c) consultation with and approval by the
committee chair; and
(d) approval
by the division director.
