Utah Administrative Code
Topic - Health
Title R436 - Center for Health Data, Vital Records and Statistics
Rule R436-3 - Amendments and Corrections to Vital Records
Section R436-3-3 - Role of the State Registrar

(1) The State Registrar will determine if a change to a certificate item may be corrected or if an amendment is required.

(2) The State Registrar may initiate a correction to a record if the State Registrar becomes aware of incorrect information on a record. The State Registrar may contact any facility or individual responsible for the original submission of data to assist in the collection of evidence of the error and correct information.

(3) The State Registrar may require documentary evidence as outlined in Section R436-3-5 to substantiate any requested correction or amendment. When there is reason to doubt the validity or adequacy of the documentary evidence, the change may be rejected and the applicant advised of the reasons for this action.

(4) When a correction is made by the State Registrar, a notation recording the source of the corrected information, the date the change was made and the identity of the authorized individual making the change shall be made on the record in such a way as to not become a part of any certificate issued. The previous information shall be preserved in the electronic or paper record for tracking and audit purposes.

(5) When an Amendment is made, a notation showing the record was amended shall be printed on the face of the certificate of record. The exact changes made or specifics of the amendment may be printed on page two of the certificate and if there are two pages, the pages shall be numbered Page 1 of 2 and Page 2 of 2 to show that there is an additional page with amendments.