Current through Bulletin 2024-06, March 15, 2024
(a)
(1) Each remanufacturer or other person that
stores or treats the hazardous secondary material subject to the provisions of
Sections
R315-261-1050
through 1064 shall comply with the recordkeeping requirements of Section
R315-261-1064.
(2) A remanufacturer
or other person that stores or treats the hazardous secondary material in more
than one hazardous secondary material management unit subject to the provisions
of Sections
R315-261-1050
through 1064 may comply with the recordkeeping requirements for these hazardous
secondary material management units in one recordkeeping system if the system
identifies each record by each hazardous secondary material management
unit.
(b)
Remanufacturer's and other person's that store or treat the hazardous secondary
material shall record and keep the following information at the facility:
(1) For each piece of equipment to which
Sections
R315-261-1050
through 1064 applies:
(i) Equipment
identification number and hazardous secondary material management unit
identification.
(ii) Approximate
locations within the facility, e.g., identify the hazardous secondary material
management unit on a facility plot plan.
(iii) Type of equipment, e.g., a pump or
pipeline valve.
(iv)
Percent-by-weight total organics in the hazardous secondary material stream at
the equipment.
(v) Hazardous
secondary material state at the equipment, e.g., gas/vapor or liquid.
(vi) Method of compliance with the standard,
e.g., "monthly leak detection and repair" or "equipped with dual mechanical
seals".
(2) For
facilities that comply with the provisions of Subsection
R315-261-1033(a)(2),
an implementation schedule as specified in Subsection
R315-261-1033(a)(2).
(3) Where a remanufacturer or
other person that stores or treats the hazardous secondary material chooses to
use test data to demonstrate the organic removal efficiency or total organic
compound concentration achieved by the control device, a performance test plan
as specified in Subsection
R315-261-1035(b)(3).
(4) Documentation of compliance with Section
R315-261-1060,
including the detailed design documentation or performance test results
specified in Subsection
R315-261-1035(b)(4).
(c) When each leak is detected as specified
in Sections
R315-261-1052,
1053, 1057, and 1058, the following requirements apply:
(1) A weatherproof and readily visible
identification, marked with the equipment identification number, the date
evidence of a potential leak was found in accordance with Subsection
R315-261-1058(a),
and the date the leak was detected, shall be attached to the leaking
equipment.
(2) The identification
on equipment, except on a valve, may be removed after it has been
repaired.
(3) The identification on
a valve may be removed after it has been monitored for two successive months as
specified in Subsection
R315-261-1057(c)
and no leak has been detected during those two months.
(d) When each leak is detected as specified
in Sections
R315-261-1052,
1053, 1057, and 1058, the following information shall be recorded in an
inspection log and shall be kept at the facility:
(1) The instrument and operator
identification numbers and the equipment identification number.
(2) The date evidence of a potential leak was
found in accordance with Subsection
R315-261-1058(a).
(3) The date the leak was detected and the
dates of each attempt to repair the leak.
(4) Repair methods applied in each attempt to
repair the leak.
(5) "Above 10,000"
if the maximum instrument reading measured by the methods specified in
Subsection
R315-261-1063(b)
after each repair attempt is equal to or greater than 10,000 ppm.
(6) "Repair delayed" and the reason for the
delay if a leak is not repaired within 15 calendar days after discovery of the
leak.
(7) Documentation supporting
the delay of repair of a valve in compliance with Subsection
R315-261-1059(c).
(8) The signature of the remanufacturer or
other person that stores or treats the hazardous secondary material, or
designate, whose decision it was that repair could not be effected without a
hazardous secondary material management unit shutdown.
(9) The expected date of successful repair of
the leak if a leak is not repaired within 15 calendar days.
(10) The date of successful repair of the
leak.
(e) Design
documentation and monitoring, operating, and inspection information for each
closed-vent system and control device required to comply with the provisions of
Section
R315-261-1060
shall be recorded and kept up-to-date at the facility as specified in
Subsection
R315-261-1035(c).
Design documentation is specified in Subsections
R315-261-1035(c)(1)
and (2) and monitoring, operating, and
inspection information in Subsections
R315-261-1035(c)(3)
through (8).
(f) For a control device other than a thermal
vapor incinerator, catalytic vapor incinerator, flare, boiler, process heater,
condenser, or carbon adsorption system, the Director shall specify the
appropriate recordkeeping requirements.
(g) The following information pertaining to
all equipment subject to the requirements in Sections
R315-261-1052
through 1060 shall be recorded in a log that is kept at the facility:
(1) A list of identification numbers for
equipment, except welded fittings, subject to the requirements of Sections
R315-261-1050
through 1064.
(2)
(i) A list of identification numbers for
equipment that the remanufacturer or other person that stores or treats the
hazardous secondary material elects to designate for no detectable emissions,
as indicated by an instrument reading of less than 500 ppm above background,
under the provisions of Subsections
R315-261-1052(e),
1053(i), and 1057(f).
(ii) The
designation of this equipment as subject to the requirements of Subsection
R315-261-1052(e),
1053(i), or 1057(f) shall be signed by the remanufacturer or other person that
stores or treats the hazardous secondary material.
(3) A list of equipment identification
numbers for pressure relief devices required to comply with Subsection
R315-261-1054(a).
(4)
(i) The
dates of each compliance test required in Subsections
R315-261-1052(e),
1053(i), 1054, and 1057(f).
(ii)
The background level measured during each compliance test.
(iii) The maximum instrument reading measured
at the equipment during each compliance test.
(5) A list of identification numbers for
equipment in vacuum service.
(6)
Identification, either by list or location, area or group, of equipment that
contains or contacts hazardous secondary material with an organic concentration
of at least 10 percent by weight for less than 300 hours per calendar
year.
(h) The following
information pertaining to all valves subject to the requirements of Subsections
R315-261-1057(g)
and (h) shall be recorded in a log that is
kept at the facility:
(1) A list of
identification numbers for valves that are designated as unsafe to monitor, an
explanation for each valve stating why the valve is unsafe to monitor, and the
plan for monitoring each valve.
(2)
A list of identification numbers for valves that are designated as difficult to
monitor, an explanation for each valve stating why the valve is difficult to
monitor, and the planned schedule for monitoring each
valve.
(i) The following
information shall be recorded in a log that is kept at the facility for valves
complying with Section
R315-261-1062:
(1) A schedule of monitoring.
(2) The percent of valves found leaking
during each monitoring period.
(j) The following information shall be
recorded in a log that is kept at in the facility:
(1) Criteria required in Subsections
R315-261-1052(d)(5)(ii)
and 1053(e)(2) and an explanation of the design criteria.
(2) Any changes to these criteria and the
reasons for the changes.
(k) The following information shall be
recorded in a log that is kept at the facility for use in determining
exemptions as provided in the applicability section of Sections
R315-261-1050
and other Sections of Rule R315-261:
(1) An
analysis determining the design capacity of the hazardous secondary material
management unit.
(2) A statement
listing the hazardous secondary material influent to and effluent from each
hazardous secondary material management unit subject to the requirements in
Sections
R315-261-1052
through 1060 and an analysis determining whether these hazardous secondary
materials are heavy liquids.
(3) An
up-to-date analysis and the supporting information and data used to determine
whether or not equipment is subject to the requirements in Sections
R315-261-1052
through 1060. The record shall include supporting documentation as required by
Subsection
R315-261-1063(d)(3)
when application of the knowledge of the nature of the hazardous secondary
material stream or the process by which it was produced is used. If the
remanufacturer or other person that stores or treats the hazardous secondary
material takes any action, e.g., changing the process that produced the
material, that could result in an increase in the total organic content of the
material contained in or contacted by equipment determined not to be subject to
the requirements in Sections
R315-261-1052
through 1060, then a new determination is required.
(l) Records of the equipment leak information
required by Subsection R315-261-1064(d) and the operating information required
by Subsection R315-261-1064(e) need be kept only three years.
(m) The remanufacturer or other person that
stores or treats the hazardous secondary material at a facility with equipment
that is subject to Sections
R315-261-1050
through 1064 and to regulations at 40 CFR part 60, part 61, or part 63 may
elect to determine compliance with Sections
R315-261-1050
through 1064 either by documentation pursuant to Section R315-261-1064, or by
documentation of compliance with the regulations at 40 CFR part 60, part 61, or
part 63 pursuant to the relevant provisions of the regulations at 40 part 60,
part 61, or part 63. The documentation of compliance under regulations at 40
CFR part 60, part 61, or part 63 shall be kept with or made readily available
at the facility.