Utah Administrative Code
Topic - Environmental Quality
Title R315 - Waste Management and Radiation Control, Waste Management
Rule R315-15 - Standards for the Management of Used Oil
Section R315-15-16 - Grants
Universal Citation: UT Admin Code R 315-15-16
Current through Bulletin 2024-06, March 15, 2024
16.1 STATUTORY AUTHORITY.
Utah Code Annotated 19-6-720 authorizes the Division of Waste Management and Radiation Control to award grants, as funds are available, for the following:
(a) Used oil collection centers;
(b) Used oil collection events;
(c) Curbside used oil collection programs,
including costs of retrofitting trucks, curbside containers, and other costs of
collection programs; and
(d) Public
education programs and outreach.
16.2 ELIGIBILITY AND APPLICATION.
(a) The establishment of new or the
enhancement of existing used oil collection centers or curbside collection
programs that address the proper management of used lubricating oil may be
eligible for grant assistance.
(b)
A Used Oil Recycling Block Grant Application Package, made available by the
Director, shall be completed and submitted to the Director for
consideration.
16.3 LIMITATIONS.
(a) The grantee shall commit to
perform the permitted used oil handling activity for a minimum of two
years.
(b) If the two-year
commitment is not fulfilled, the grantee may be required to repay all or a
portion of the grant amount.
16.4 USED OIL TRANSPORTATION COSTS FROM USED OIL COLLECTION CENTERS
(a) Grant funds may be
used f or costs for a permitted used oil transporter to collect and transport
used oil from a used oil collection center (UOCC) located within a rural area
that meets the following criteria:
(1)
accepts only:
(i) DIYER used oil, Type A
UOCC; or
(ii) both DIYER and farmer
used oil, Type B UOCC
(2)
is located in a Class 4 municipality, as described in Section
10-2-301,
or in an area with a population less than that of a Class 4
municipality;
(3) stays active with
the Used Oil Program for at least two years after receiving the grant or the
grant funds shall be reimbursed;
(4) completes a grant application that is
signed by the owner of the collection center; and
(5) obtains a minimum of one transportation
bid from a permitted used oil transporter in accordance with Section
R33-5-104.
(b) Grant funds may be used for
costs for a permitted used oil transporter to collect and transport used oil
from a Type C Used Oil Collection Center if the UOCC meets the following
criteria:
(1) Is a Utah municipal landfill
that is registered as a Type C used oil collection center with the Division of
Waste Management and Radiation Control;
(2) Only allows small businesses that qualify
as a Very Small Quantity Generator (VSQGs) of hazardous waste, to deliver used
oil in a volume of less than 55 gallons per visit per day; and
(3) One transportation bid from a permitted
used oil transporter is submitted for requests less than $1,000.00, or three
bids if over $1,000.00.
(c) Grant funds may be considered for costs
for a permitted used oil transporter to collect and transport used oil from a
Used Oil Collection Center that does not meet the criteria outlined in
Subsections R315-15-16.4(a) or (b) on a case-by-case basis.
16.5 FUNDING
(a) An applicant is not required to provide
matching funds.
(b) The Director
may withhold 10 percent of the funds from a grant recipient until the grant is
completed and the final documentation submitted.
(c) The Director may approve a request for
advance payment based upon justification offered by the applicant.
(d) A grant application shall include all
bids for expenses to be paid by the grant in accordance with Rule
R33-5.
16.6 APPLICATION CONTENTS
(a) A grant application form is part
of the grant application package available from the Director and consists of
the following sections:
(1) Applicant
Information. The applicant shall include basic information regarding the
applicant and the individual or entity responsible for the project
implementation.
(2) Used Oil
Project Request for Funding. The project funding request shall include the
following:
(i) Background. The background
information shall include a description of:
(A) The absence or existence of used oil
collection opportunities in the area to be served by the used oil project;
and
(B) The population of the
proposed project area.
(ii) Project Description and Goals;
and
(iii) Funding
Sources.
(3) Project
Budget. The project budget may include a cost breakdown of the following
categories:
(i) Used oil transportation and
disposal expenses.
(ii) Contractor
or consultant expenses.
(iii)
Construction expenses.
(iv)
Equipment.
(v) Materials and
supplies.
(vi) Public education and
outreach.
(4)
Eligibility summary. The applicant shall include, as applicable, the following
information for each:
(i) Used oil collection
center:
(A) Name of the facility;
(B) Physical address; and
(C) Phone number; and
(ii) Curbside collection program:
(A) Name, address, and phone number of the
program operator;
(B) Number of
residents served by the program; and
(C) Collection schedule
(5) Certification Statement and
Signature.
16.7 APPLICATION SUBMISSION
Applicants shall submit an original application using the application package of Subsection R315-15-16.2(b) to the Director.
16.8 AUDIT REQUIREMENTS
(a) A grant may be subject to a
desk or field audit.
(b) The
grantee is responsible for maintaining source documents substantiating the
expenditures claimed and shall make them available at the time of an
audit.
(c) Records relating to the
implemented program may include:
(1)
Expenditure ledger;
(2) Paid
warrants;
(3) Contracts;
(4) Change orders;
(5) Invoices; and
(6) Cancelled checks.
(c) Records shall be maintained for a period
of three years from the date of final payment by the State.
16.9 ADMINISTRATIVE PROCEDURES
(a) A grantee shall submit a final report
within one month of completion of the project or by a later date specified by
the Director. The report shall include the following information:
(1) A description of the completed used oil
collection program, including any amendments;
(2) The estimated number of participants in
the program;
(3) A description of
the program's public education efforts;
(4) A description of measures taken to
continue the program; and
(5) A
complete and final itemization of how grant funds were expended.
16.10 FAILURE TO COMPLY
Failure to comply with the agreement requirements may result in the Director terminating, suspending, or requiring the grantee to repay some or all of the grant.
16.11 G RANT PAYMENTS
(a) General Requirements.
(1) The Director shall reimburse the grantee
for performing only those services as specified in the grant application. Any
deviations from the use of funds specified in the application shall be approved
by the Director before an expenditure for that item is made.
(2) Payment shall be made to the grantee
only. It shall be the responsibility of the grantee to pay all contractors and
subcontractors for purchased goods and services.
(3) The Director may withhold and retain ten
percent of the grant award until the grant is completed and the final
documentation submitted.
(4)
Requests for advance payment shall be submitted in writing to the Director and
demonstrate that the grantee will incur a specific expenditure(s) prior to or
shortly after payment for the State. Suggested documentation includes:
(i) Purchase orders; and
(ii) Invoices.
(5) The Director may partially or fully deny
advance payment requests.
(b) Submittal of payment requests.
(1) All payment requests shall be submitted
using the completed Payment Request Form of the grant application package of
Subsection R315-15-16.2(b) and signed by the individual authorized in the grant
application.
(2) Payment requests
shall include an itemization of all expenses by budget expense type.
(3) Payment requests shall include copies of
documents supporting the claimed expenses, such as bids, receipts, canceled
checks, and sole source justifications. Supporting documents shall contain
sufficient information to establish purchases made or costs incurred. At a
minimum, the documentation should include the name, amount, and date of
purchase for the expense.
(4) All
payment requests shall be submitted to the Director.
16.12 RELEASE OF FUNDS
(a) The Director shall review and approve all
payment requests before payment is made. The grantee shall meet the following
conditions before the Director shall process a payment request during the
project term:
(1) The grantee has submitted
any required project reports and the Director has deemed them to be
satisfactory;
(2) The Director has
received copies of applicable contracts and/or subcontracts; and
(3) The grantee has received applicable
permits or permit waivers from governmental agencies and the Director has
received copies of such documentation.
(b) After Director approval, payment requests
shall be forwarded to the Division of Finance for issuance of pay
warrants.
(c) If ten percent of the
total grant was previously withheld, the Director shall release the remaining
ten percent upon receipt and acceptance of the final report and final payment
request.
16.13 G RANT CLOSEOUT
(a) The Director shall close out the
grant when it is determined that all applicable administrative actions and all
required work of the grant have been completed.
(b) Upon receipt of the final report, the
Director shall ensure all work has been completed and all unexpended funds are
refunded to the State.
(c) The
grantee's obligations under the Terms and Conditions of the grant application
package of Subsection R315-15-16.2(b) shall be deemed discharged only upon
acceptance of the final report by the Director.
(d) The grantee shall retain all financial
and project records, supporting documents, statistical records and other
records of projects funded by this program. The Director, or his authorized
representative, shall have access to all related records during progress of the
project and for at least three years after
completion.
Disclaimer: These regulations may not be the most recent version. Utah may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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