Utah Administrative Code
Topic - Education
Title R277 - Administration
Rule R277-444 - Distribution of Money to Arts and Science Organizations
Section R277-444-5 - Year-end Report - Evaluation - Accountability - Variations
Universal Citation: UT Admin Code R 277-444-5
Current through Bulletin 2024-06, March 15, 2024
(1)
(a) An organization that receives money from
a program shall submit a year-end report to the Superintendent by the required
annual deadline.
(b) The year-end
report shall include:
(i) documentation of
the organization's non-profit status;
(ii) a budget expenditure report and income
source report using a form provided by the Superintendent, including a report
and accounting of matching funds and a fee charged, if any, for an educational
service;
(iii) a record of the
dates and places of all educational services rendered, the number of hours of
educational service per LEA, school, and classroom, as applicable, with the
number of students and teachers served, including:
(A) documentation of the schools that have
been offered an opportunity to receive an educational service over a three year
period, to the extent possible and consistent with the organization's
plan;
(B) documentation of
collaboration with the Superintendent and the community in planning the
educational service, including the content, a preparatory activity, and a
follow-up activity that are relevant to a core standard;
(C) a brief description of the educational
service provided through the program, and if requested, copies of any material
developed; and
(D) a description of
how the educational service contributed to a student developing and using the
knowledge, skills, and appreciation defined in an arts or science core
standard;
(iv) a summary
of the organization's evaluation of:
(A)
cost-effectiveness;
(B) procedural
efficiency;
(C) collaborative
practices;
(D) educational
soundness; and
(E) professional
excellence; and
(v) a
description of the resultant goal or plan for continued evaluation and
improvement.
(2) The Superintendent may visit an organization to evaluate the effectiveness and preparation of the organization:
(a) before the Board approves an
application;
(b) before disbursing
money; and
(c) during an
educational service.
(3)
(a) In addition to the year-end report
required by Subsection (1), the Superintendent may require an evaluation or an
audit procedure from an organization demonstrating use of money consistent with
state law and this rule.
(b) If the
Board finds that an organization did not use money received from a program
consistent with state law and this rule, the Board may:
(i) reduce or eliminate the grant to the
organization in the current fiscal year;
(ii) deny an organization's participation in
a program in a future fiscal year; or
(iii) impose any other consequence the Board
deems necessary to ensure the proper use of public funds.
(4)
(a) An organization may not deviate from the
approved educational service plan for which the organization receives money
unless:
(i) the organization submits a written
request for variation to the Superintendent;
(ii) the organization receives approval from
the Superintendent for the variation; and
(iii) the variation is consistent with state
law and this rule.
(b)
An organization shall describe the nature and justification for a variation
approved under Subsection (4)(a) in a year-end report.
(5) The Superintendent shall ensure that participating LEAs receive educational services in a balanced and comprehensive manner over a three year period.
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