Utah Administrative Code
Topic - Crime Victim Reparations
Title R270 - Administration
Rule R270-5 - Electronic Meetings
Section R270-5-1 - Authorization and Purpose
Universal Citation: UT Admin Code R 270-5-1
Current through Bulletin 2024-06, March 15, 2024
(1) Purpose. Section 52-4-207 requires any public body that convenes or conducts an electronic meeting to adopt a rule governing the use of electronic meetings. This Rule R270-5 establishes procedures for conducting Crime Victim Reparations and Assistance Board (hereinafter "Board") meetings by electronic means.
(2) Procedure. The following provisions govern any meeting at which one or more Board members appear electronically pursuant to Section 52-4-207:
(a) If one or
more members of the Board desire to participate electronically, such member(s)
shall contact the Director of the Crime Victim Reparations and Assistance Board
(hereinafter " Director"). The Director shall assess the practicality of
facility requirements needed to conduct the meeting electronically in a manner
that allows for the attendance, participation and monitoring as required by
this Rule. If it is practical, the Presiding Officer or Director shall
determine whether to allow for such electronic participation, and the public
notice of the meeting shall so indicate. In addition, the notice shall specify
the anchor location where the members of the Board not participating
electronically will be present and where interested persons and the public may
attend, monitor, and participate in the open portions of the meeting.
(b) Notice of the meeting and the
agenda shall be posted at the anchor location and be provided in accordance
with the Open and Public Meetings Act. The anchor location is the physical
location where the electronic meeting originates or where the participants are
connected. The anchor location shall be identified in the public notice for the
meeting. Unless otherwise designated in the notice, the anchor location shall
be a room in the Utah Office for Victms of Crime office located at 350 East 500
South, Salt Lake City, Utah where the Board would normally meet if the Board
was not holding an electronic meeting.
(c) Notice of the possibility of an
electronic meeting shall be given to the Board members at least 24 hours before
the meeting. In addition, the notice shall describe how a Board member may
participate in the meeting electronically.
(d) When notice is given of the possibility
of a Board member participating electronically, any Board member may do so and
any voting Board member, whether at the anchor location or participating
electronically, shall be counted as present for purposes of a quorum and may
fully participate and vote. At the commencement of the meeting, or at such time
as any Board member initially appears electronically, the Presiding Officer
shall identify for the record all those who are participating electronically.
Votes by members of the Board who are not at the anchor location of the meeting
shall be confirmed by the Presiding Officer.
(e) The anchor location will have space and
facilities so that interested persons and the public may attend, monitor and
participate in the open portions of the meeting, as appropriate.
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