Current through Bulletin 2024-24, December 15, 2024
(1) Alternate Means of
Filing. The alternate means of filing are those established by Subsection
38-1a-201(1)(e)(ii),
including U.S. Mail and telefax. Private commercial courier is established as
an additional alternate means of receipt by the designated agent, but not
dispatch from the designated agent.
(2) Content Requirements. The content
requirements for alternate means filings shall be the same as for electronic
filings as set forth for Notices in Title 38, Chapters 1a and 1b or this
rule.
(3) Format Requirements.
Alternate means filings shall be submitted in a standard format adopted by the
Division in collaboration with the designated agent. Filings not submitted in
the standard format, in the sole judgment of the designated agent, shall be
rejected and dispatched to the submitter. The filing fee shall be retained by
the designated agent as a processing fee for rejecting and dispatching the
filing. An additional filing fee shall be due upon resubmission.
(4) Methodology.
(a) U.S. Mail. An alternate means filing by
U.S. Mail shall be submitted to the designated agent's mailing address by any
method of U.S. Mail.
(b) Express
Mail. An alternate means filing by commercial private courier shall be
submitted to the designated agent's mailing address by any commercially
available method of express mail.
(c) Telefax. An alternate means filing by
telefax shall be submitted to the designated agent's toll-free unique SCR fax
number.
(5) Processing
Requirements.
(a) Transaction Receipt. The
designated agent shall confirm a successful alternate method filing and fee
payment receipt by sending a transaction receipt as specified in Section
R156-38b-602.
(b) Creation of Electronic Image. The
designated agent shall create and maintain an electronic image of alternate
method filings that are accepted into the SCR. Once an electronic image has
been created and the accepted alternate method filing has been entered into the
SCR, the original version of the accepted alternate method filing may be
destroyed. The electronic image shall remain accessible for audit
purposes.
(6) Data Entry
Standards.
(a) In accordance with Subsection
38-1a-202(6),
the designated agent shall meet or exceed the following data entry standards
for alternate means filings:
(i) a primary
operator shall manually input information filed by alternate means;
(ii) a secondary operator shall independently
input the construction project permit number and original contractor
name;
(iii) the designated agent
shall automatically compare all entries from the primary and secondary
operators for consistency;
(iv)
following the above procedures, the designated agent shall visually inspect at
least 5% of all notices created by alternate means filing; and
(v) these standards are to be met prior to
Internet publication.
