Current through Bulletin 2024-18, September 15, 2024
During the regular Utah Legislative Session, from the hours
of 7 a.m. to 5:30 p.m., Monday through Friday, the facility use fees for
specific rooms and spaces shall be reduced as follows:
(1) Facilities on Capitol Hill are available
on a first-come first-serve basis, subject to preemption for State Sponsored
Activities and any need to reserve or close off spaces for security reasons as
advised by the Department of Public Safety.
(a) Subject to this Section
R131-2-11, the following rooms
may be reserved with no room rental being assessed:
(i) Kletting Room located in the Senate
Building;
(ii) Olmstead Room
located in the Senate Building;
(iii) Aspen Room located in the Senate
Building;
(iv) Beehive Room located
in the Senate Building;
(v) Seagull
Room located in the Senate Building;
(vi) Copper Room located in the Senate
Building;
(vii) Room 105 located in
the Capitol; and
(viii) Room 170
located in the Capitol.
(b) These rooms identified in Subsection
R131-2-11(1)(a)
may be reserved when the Utah Legislature is meeting in regular session in
4-hour blocks a day for a maximum of eight total hours per week, and not
concurrently.
(2) The
Capitol Rotunda or Hall of Governors facilities may be reserved during the
hours the Utah Legislature is meeting in regular session with no fee for the
space rental itself being assessed subject to the following:
(a) The reservation shall be for a maximum of
two hours which must be in one block of hours; and
(b) Priority shall be given to those Events
that are related to the regular session of the Utah Legislature.
(3) This Section
R131-2-11 does not prohibit the
rental of these rooms for the standard fees when rental is beyond the time
restrictions set forth in this Section
R131-2-11.
(a) Registration, application, janitorial and
all other associated set up and security fees that would apply if the rental
was not during the Utah Legislature's regular session, shall be
assessed.
(b) Those persons or
entities reserving or using the facilities shall leave the space as they found
it in a clean and orderly manner and comply with the Facility Use Rule,
R131-2.
(c) The janitorial fee will
only be assessed if, in the opinion of the Executive Director, the work
required to prepare the room for the next user is beyond what is expected and
reasonable. Charges for any such required janitorial services shall be assessed
in half hour increments of $50 per hour per janitorial worker.
(d) The registration or application fee shall
be assessed at the rate of one rental even if the registration or application
includes more than one reservation. Multiple reservations on one application
form for reservations during the Utah Legislature's regular session are
encouraged to best coordinate all the reservations.
