Utah Administrative Code
Topic - Administrative Services
Title R35 - Records Committee
Rule R35-5 - Subpoenas Issued by the Records Committee
Section R35-5-2 - Subpoenas

(1) To initiate a request for a subpoena, a party shall file a written request with the Committee Chair at least 16 days prior to a hearing. The request shall describe the purpose for which the subpoena is sought, and state specifically why, given that hearsay is available before the Committee, the individual being subpoenaed must be present.

(2) The Committee Chair shall review each subpoena request and grant or deny the request within three business days, based on the following considerations:

(3) If the Committee Chair grants the subpoena request, the requesting party may obtain a subpoena form, signed, but otherwise blank, from the Executive Secretary. The requesting party shall fill out the subpoena and have it served upon the proposed witness at least seven business days prior to a hearing.

(4) A subpoenaed witness shall be entitled to witness fees and mileage reimbursement to be paid by the requesting party. Witnesses shall receive the same witness fees and mileage reimbursement allowed by law to witnesses in a state district court.

(5) A subpoenaed witness may file a motion to quash the subpoena with the Executive Secretary at least one week before the hearing at which the witness has been ordered to be present, and shall simultaneously send a copy of that motion to the parties. Such motion shall include the reasons for quashing the subpoena, and shall be granted or denied by the Committee Chair based on the same considerations as outlined in Subsection R35-5-2(2). As part of the motion to quash, the witness must state whether a hearing on the motion is requested. If a hearing is requested, it shall be granted. All parties to the appeal have a right to be present at the hearing. The hearing must occur prior to the appeal hearing. The hearing may be in person or held electronically, as determined by the Committee Chair. A decision on the motion to quash shall be made prior to the appeal hearing.

(6) If the Committee Chair denies the request for subpoena, the denial is final and unreviewable.

(7) The Committee may issue a subpoena to compel production of necessary testimony or evidence in a vexatious requester hearing. While the subpoena is pending, the Executive Secretary shall add it to the agenda as a possible action item. If the subject of the subpoena fails to comply or disobeys the subpoena, the Committee may vote to file a motion with the district court.