Utah Administrative Code
Topic - Administrative Services
Title R33 - Purchasing and General Services
Rule R33-5 - Other Standard Procurement Processes
Section R33-5-107 - Quotes for Small Purchases from $5,000 to $50,000
Current through Bulletin 2024-06, March 15, 2024
(1) For individual procurement items where the cost is greater than $5,000 but up to a maximum of $10,000, unless the procurement official determines a lower amount, a procurement unit shall obtain a minimum of two competitive quotes that include minimum specifications and shall purchase the procurement item from the responsible vendor offering the lowest quote that meets the specifications
(2) For procurement items where the aggregate cost is greater than $10,000 up to a maximum of $50,000, unless the procurement official determines a lower amount, a procurement unit with independent procurement authority or the Division on behalf of an executive branch procurement unit without independent procurement authority, as applicable, shall obtain a minimum of two competitive quotes that include minimum specifications and shall purchase the procurement item from the responsible vendor offering the lowest quote that meets the specifications.
(3) For procurement items with an aggregate cost over $50,000, a procurement unit with independent procurement authority or the Division on behalf of an executive branch procurement unit without independent procurement authority, as applicable, shall conduct an invitation for bids or other procurement process outlined in the Utah Procurement Code.
(4) The Division may delegate limited purchasing authority for small purchases up to a maximum of $50,000, to an executive branch procurement unit provided that the executive branch procurement unit enters into an agreement with the Division outlining the duties and responsibilities of the unit to comply with applicable laws, rules, policies and other requirements of the Division.
(5) The names of the vendors offering quotations and bids and the date and amount of each quotation or bid shall be recorded and maintained as a governmental record.
(6)