Utah Administrative Code
Topic - Administrative Services
Title R33 - Purchasing and General Services
Rule R33-4 - Supplemental Procurement Procedures
Section R33-4-110 - Use of Electronic, Telephone, or Written Quotes

Universal Citation: UT Admin Code R 33-4-110

Current through Bulletin 2024-06, March 15, 2024

(1) "Quote" means a purchasing process that solicits pricing information from several sources

(2) "Quotation" means a statement of price, terms of sale, and description of the procurement item offered by a vendor to a procurement unit. A quotation is nonbinding and does not obligate a procurement unit to make a purchase or a vendor to make a sale.

(3) "Electronic" quote means a price quotation provided by a vendor through electronic means such as the internet, online sources, email, an interactive web-based market center, or other technology.

(4) A procurement unit may use electronic, telephone, or written quotes to obtain pricing and other information for a procurement item within the small purchase or approved vendor threshold limits established by rule provided:

(a) quotations are for the same procurement item, including terms of sale, description, and quantity of goods or services;

(b) the procurement unit informs the vendor that the quote is for a governmental entity and an inquiry is made as to whether the vendor is willing to provide a price discount to a governmental entity; and

(c) the procurement unit maintains a public record that includes:
(i) the name of each vendor supplying a quotation; and

(ii) the amount of each vendor's quotation.

(5) An executive branch procurement unit, subject to this rule:

(a) may obtain electronic, telephone, or written quotations for a procurement item costing less than $10,000, unless the procurement official determines a lower amount by policy;

(b) shall send a request to obtain quotations for a procurement item costing more than $10,000, unless the procurement official determines a lower amount by policy, to the Division of Purchasing who shall obtain quotations for executive branch procurement units for procurement items costing more than $10,000; and

(c) may not obtain quotations for a procurement item available on a state contract unless otherwise specified in the terms of a solicitation or contract or authorized by rule or statute.

Disclaimer: These regulations may not be the most recent version. Utah may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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