Utah Administrative Code
Topic - Administrative Services
Title R25 - Finance
Rule R25-7 - Travel Related Reimbursements for State Travelers
Section R25-7-3 - Definitions
Current through Bulletin 2024-06, March 15, 2024
(1) "Agency" means any department, division, board, bureau, office, or other administrative subunit of state government. This definition includes the executive, legislative, and judicial branches.
(2) "Board" means a board, commission, council, committee, task force, or similar body established to perform a governmental function.
(3) "Department" means all executive departments of state government.
(4) "Executive Director" means a department executive director, department commissioner, chief of staff, or equivalent of a chief executive officer for political subdivision.
(5) "Federal Travel Reimbursement Rates" means the reimbursement rates established for travel by the following agencies:
(6) "Fleet Vehicle" means a vehicle owned or leased by an agency or political subdivision. This also includes vehicles rented for use as motor pool vehicles by an agency or political subdivision.
(7) "Home Base" means the location from which the traveler leaves to begin travel and the location to which the traveler returns to end travel. In determining the home base of a traveler, an agency should consider at least the following non-exclusive factors:
(8) "Hotel" means an establishment that provides lodging for travelers.
(9) "Per Diem" means an allowance paid daily.
(10) "Political Subdivision" means a county, city, town, school district, local district, special service district, or any entity, other than an agency, subject to this rule by statute.
(11) "Rate" means an amount of money.
(12) "Reimbursement" means money paid to compensate a travel for money spent.
(13) "Sufficient Documentation" means the documents required to identify the payee, the amount paid, proof of payment, the date incurred, and a description of the item purchased, or service received that shows the amount was for a business purpose. Sufficient documentation includes the following official evidence of transaction:
(14) "Traveler" means any person who is traveling on business for an agency or political subdivision. This definition includes employees, board members, elected officials, vendors, volunteers, and grant recipients or award beneficiaries.