Current through Reg. 49, No. 38; September 20, 2024
(a)
Grant cycle. The TFEE fund may have one competitive grant cycle every two
years.
(1) Funding determination. The grant
funding determination is made by December 31 of each odd-numbered year.
(2) Programming cycle. A new TFEE
grant programming cycle may open on January 1 of every even-numbered year. An
applicant may choose to apply for a one-year grant programming cycle, or a
two-year grant programming cycle. The grant programming cycle for a one-year
grantee begins on January 1 and ends on December 31 of the even-numbered year
for the applicable cycle. The grant programming cycle for a two-year grantee
begins on January 1 of the even-numbered year and ends on December 31 of the
following odd-numbered year for the applicable cycle.
(b) Eligible grant applicants. Nonprofit
organizations, schools, and for-profit entities are eligible to apply for TFEE
grant funding. TFEE grant funding is not available to financial service
providers and entities regulated by the finance commission.
(c) Grant application. To be considered for
the TFEE grant program, an applicant must complete and submit the grant
application by the deadline and in accordance with the instructions for the
applicable grant cycle. Late or incomplete grant applications will not be
accepted. Meeting the eligibility criteria and submission of a grant
application does not guarantee award of a grant in any amount.
(d) Finance commission approval. The finance
commission will approve the items listed in this subsection during a meeting
open to the public.
(1) Award amounts. Before
the start of the competitive grant process for each grant cycle, the finance
commission will determine the total TFEE fund amount to be awarded for the
applicable grant cycle.
(2)
Grantees. The audit committee, upon receipt of advice from the GAC and grant
coordinator, will present recommendations to the finance commission of parties
selected to receive TFEE awards for the applicable grant cycle. The finance
commission has complete discretion to approve or deny, all or in part, the
recommendations presented by the audit committee. Only grantees approved by the
finance commission will be awarded TFEE funds upon fulfillment of grant
requirements.
(e) Grant
agreement. To participate in the TFEE grant program, a grantee approved by the
finance commission must execute the grant agreement for the applicable grant
cycle.
(f) Grantee compliance. A
grantee must comply with applicable financial, administrative, and programmatic
terms and conditions, and exercise proper stewardship over awarded TFEE funds.
A grantee must use awarded TFEE funds in compliance with the following in
effect for the applicable grant cycle:
(1)
all applicable state laws and regulations;
(2) all applicable federal laws and
regulations;
(3) the TFEE Grant
Administration and Advisory Policy Manual;
(4) the grant application, including all
application guidelines and instructions at the time of application;
(5) the grant agreement signed by the
commissioner or commissioner's designee and the grantee;
(6) all reporting and monitoring
requirements, as outlined in the grant agreement and subsection (g) of this
section; and
(7) any other
guidance documents posted on the TFEE website for the applicable grant cycle.
(g) Reporting and
monitoring.
(1) General reporting
requirements. To receive reimbursement of TFEE grant expenses, a grantee must:
(A) submit grant reports in a timely manner;
(B) maintain satisfactory
compliance with the grant agreement and proposed grant activities;
(C) report performance measures; and
(D) track and report participant
demographic information.
(2) Semi-annual reports. A grantee must
submit semi-annual reports that demonstrate performance outcomes and financial
information over the term of the grant in accordance with and by the deadlines
set forth in the grant agreement.
(3) Six-month longitudinal report. A grantee
must submit a six-month longitudinal report after program completion to
demonstrate program objectives.
(4) Monitoring. The grant coordinator or GAC
may use the following methods to monitor a grantee's performance and
expenditures:
(A) Desk review. The grant
coordinator or GAC may conduct a desk review of a grantee to review and compare
individual source documentation and materials to summary data provided during
the reporting process.
(B) Site
visits and inspection reviews. The grant coordinator or GAC may conduct a
scheduled site visit to a grantee's place of business to review compliance and
performance issues. Site visits may be comprehensive or limited in scope.
(h)
Reimbursement.
(1) Eligibility. To be
eligible for reimbursement, a grantee must comply with all terms of the grant
agreement, as well as all other items provided in subsection (f) of this
section. Grant funds will be awarded on a cost reimbursement basis for all
actual, allowable, and allocable costs incurred by a grantee pursuant to the
grant agreement. Expenses that were incurred before the beginning or after the
termination of the grant agreement are not eligible for reimbursement.
(2) Procedure. To request
reimbursement for work performed on TFEE grant activities, a grantee must
submit a grant reimbursement report in accordance with and by the deadlines set
forth in the grant agreement. A grantee must submit a detailed expense report
with supporting documentation to justify the reimbursement request. The OCCC
will review and approve requests for reimbursement that satisfy the
requirements and promptly disburse funds in response to approved
requests.
