Current through Reg. 49, No. 38; September 20, 2024
(a) Local
materials not ordered through the state campaign manager must be submitted each
year to the State Advisory Committee (SAC) for recommendation to the State
Policy Committee (SPC) for approval.
(b) The following are guidelines for the
creation and production of any materials used for the State Employee Charitable
Campaign (SECC).
(1) Campaign managers will
submit possible themes every second year in January prior to the SECC
Workshop/Conference.
(2) Attendees
will chose up to three themes, which will be submitted to the State Advisory
Committee (SAC) and State Employee Charitable Campaign Policy Committee (SPC)
for approval.
(3) Based upon SAC
recommendation and SPC approval, if central purchasing is available, the SCM
will order materials depicting one of the approved themes, as decided upon by
the SPC.
(4) Local areas may use
centrally purchased materials, or local areas may order their own materials
incorporating any of the approved themes, if the local area submits samples,
pictures, or adequate descriptions of those materials to the SAC, and if those
materials are approved by the SPC.
(5) All materials must include the SECC flag
logo, as well as the approved theme.
(c) The following are guidelines to be used
for the creation and production of directories for the State Employee
Charitable Campaign.
(1) The cover of the
directory must include one of the SPC approved themes.
(2) The cover or back cover of the directory
must include the SECC flag logo.
(3) There are no restrictions on paper
quality.
(4) The directory may be
printed in color or in black and white.
(5) The general directory information and
statewide federation listings that are available on-line must be used in the
original format.
(6) The directory
listings must include a six-digit code, the name of charity (federations and
affiliates must be included), a phone number, a description of the organization
not to exceed 25 words in length, and administrative costs; a web address is
optional, but is encouraged. The name of the charity that shall appear on the
directory is the legal name of the charity as it is filed with the Secretary of
State. However, the d/b/a/ name may appear on the directory instead, if the
charity has a d/b/a/ name and if that d/b/a/ name appears in the appropriate
place on the application that was approved by the SPC or the LEC. For purposes
of the 25-word description, each part of a hyphenated term will count as a
separate word. Materials that contain a description of more than 25 words will
be denied approval by the SPC.
(7)
The font size and type must be consistent throughout the directory with no
differentiation made between statewide and local charities.
(8) The directory may be printed on paper
that is 8-1/2 inches by 11 inches or 11 inches by 17 inches.
(9) A suggested distribution ratio is one
directory for each five state employees.
(10) The list of statewide organizations will
alternate with the list of local organizations in appearing first on the
directory. If in one year the list of statewide organizations appears before
the list of local organizations, the following year the list of local
organizations will appear before the statewide organizations. Similarly, the
list of local federations will alternate with the list of unaffiliated local
organizations each year. Federations will be listed in alphabetical order
within their respective sections in the directory.
(d) If a mini-directory is used, the
following guidelines will apply.
(1) The
cover of the mini-directory must include one of the SPC approved
themes.
(2) The cover or back cover
of the mini-directory must include the SECC flag logo.
(3) There are no restrictions on paper
quality.
(4) The mini-directory may
be printed in color or in black and white.
(5) General directory information is not
required.
(6) Listings must include
a six-digit code and the name of the charity (federation and affiliates must be
included). The name of the charity that shall appear on the directory is the
legal name of the charity as it is filed with the Secretary of State. However,
the d/b/a/ name may appear on the directory instead, if the charity has a
d/b/a/ name and if that d/b/a/ name appears in the appropriate place on the
application that was approved by the SPC or the LEC.
(7) Font size and type must be consistent
throughout directory with no differentiation made between statewide and local
charities.
(8) There are no size
restrictions.
(9) A suggested
distribution ratio is one mini-directory for each state employee.
(10) The list of statewide organizations will
alternate with the list of local organizations in appearing first on the
directory. If in one year the list of statewide organizations appears before
the list of local organizations, the following year the list of local
organizations will appear before the statewide organizations. Similarly, the
list of local federations will alternate with the list of unaffiliated local
organizations each year. Federations will be listed in alphabetical order
within their respective sections in the directory.
(e) The following are guidelines to be used
for the creation and production of authorization forms (pledge form).
(1) Only forms approved by the SPC and the
comptroller may be used.
(2) Any
locally printed forms, such as scannable forms, on-line forms, and forms
created or printed by institutions of higher education, must be submitted
annually for recommendation by the SAC and approval by the SPC prior to their
use. The SPC will not approve any forms that are not in compliance with the
forms approved by the comptroller and the SPC.
(f) The following are guidelines to be used
for the creation of other campaign materials.
(1) All items must include one of the SPC
approved themes.
(2) All items must
include the SECC flag logo.
(3) Any
campaign materials not ordered through the state campaign manager central
purchasing process, if such process is provided, must be submitted to the SAC
for recommendation and to the SPC for approval.
(4) any campaign materials not approved by
the SPC are not eligible for campaign reimbursement.