Texas Administrative Code
Title 26 - HEALTH AND HUMAN SERVICES
Part 1 - HEALTH AND HUMAN SERVICES COMMISSION
Chapter 744 - MINIMUM STANDARDS FOR SCHOOL-AGE AND BEFORE OR AFTERSCHOOL PROGRAMS
Subchapter C - RECORD KEEPING
Division 3 - RECORDS THAT MUST BE KEPT ON FILE AT THE OPERATION
Section 744.801 - What records must I keep at my operation?
Current through Reg. 49, No. 38; September 20, 2024
You must maintain and make the following records available for our review, upon request, during your hours of operation. Paragraphs (13), (14), and (15) of this section are optional, but if provided will allow Licensing to avoid duplicating the evaluation of standards that have been evaluated by another state agency within the past year:
(1) Children's records, as specified in Division 1 of this subchapter (relating to Records of Children);
(2) Personnel and training records according to Division 4 of this subchapter (relating to Personnel Records);
(3) Licensing Director's Certificate;
(4) Attendance records or time sheets listing all days and hours worked for each employee;
(5) Proof of current liability insurance coverage or, if applicable, that you have provided written notice to the parent of each child that you do not carry the insurance ;
(6) Medication records, if applicable;
(7) Playground maintenance checklists;
(8) Pet vaccination records, if applicable;
(9) Safety documentation for emergency drills, fire extinguishers, and smoke detectors;
(10) Most recent fire inspection report, including any written approval from the fire marshal to provide care above or below ground level, if applicable;
(11) Most recent sanitation inspection report, if applicable;
(12) Most recent gas inspection report, if applicable;
(13) Most recent Texas Department of State Health Services immunization compliance review form, if applicable;
(14) Most recent Texas Department of Agriculture Child and Adult Care Food Program report, if applicable;
(15) Most recent local workforce board Child-Care Services contractor inspection report, if applicable;
(16) Record of pest extermination, if applicable;
(17) A daily tracking system for when a child's care begins and ends, as specified in § 744.627 of this subchapter (relating to Must I have a system for signing children in and out of my care?); and
(18) Proof that you have notified parents in writing of deficiencies in abuse, neglect, or exploitation, as specified in § 744.309 of this chapter (relating to What are the notification requirements when Licensing finds my operation deficient in the standard related to the abuse, neglect, or exploitation of a child?) and in § 744.311 of this chapter (relating to How must I notify parents of an abuse, neglect, or exploitation deficiency?).
