Texas Administrative Code
Title 26 - HEALTH AND HUMAN SERVICES
Part 1 - HEALTH AND HUMAN SERVICES COMMISSION
Chapter 744 - MINIMUM STANDARDS FOR SCHOOL-AGE AND BEFORE OR AFTERSCHOOL PROGRAMS
Subchapter C - RECORD KEEPING
Division 1 - RECORDS OF CHILDREN
Section 744.603 - What records must I have for children in my care and how long must I keep them?

(1) A child-care enrollment agreement specified in § 744.503 of Title 40 (relating to Must I provide parents with a copy of my operational policies?);

(2) Admission information as specified in § 744.605 of Title 40 (relating to What admission information must I obtain for each child?);

(3) Immunization records;

(4) Tuberculosis screening and testing information, if required by your regional Texas Department of State Health Services or local health authority;

(5) Licensing Incident/Illness Report form, if applicable;

(6) A daily tracking system for when a child's care begins and ends as specified in § 744.627 of Title 40 (relating to Must I have a system for signing children in and out of my care?);

(7) Medication administration records, if applicable; and

(8) A copy of any health-care professional recommendations or orders for providing specialized medical assistance to the child. In some instances, minimum standards allow for a deviation from a minimum standard with written documentation from a health-care professional. You must also maintain this written documentation in the child's record.

(1) Medication administration records for three months after administering the medication;

(2) Health-care professional recommendations or orders for three months after the health-care professional has indicated that the specialized medical assistance is no longer needed; and

(3) All other records noted in subsection (a) of this section for three months after the child's last day in care.