(e) When an emergency suspension has been ordered and the conditions in the facility indicate that clients should be relocated, the following requirements apply.
(1) In all circumstances, a client's rights and freedom of choice in selecting another DAHS must be respected.
(2) If a facility or part thereof is closed, the following procedures must be followed.
(A) HHSC notifies the local health department director, city or county health authority, and representatives of the appropriate state agencies of the closure.
(B) The facility staff must notify each client's guardian or responsible party and attending physician, advising them of the action in process.
(C) The client or client's guardian or responsible party must be given opportunity to designate a preference for another specific facility or for other arrangements.
(D) HHSC arranges for relocation to another facility in the area in accordance with the client's preference. A facility chosen for relocation must be in good standing with HHSC and, if certified under Titles XVIII and XIX of the United States Social Security Act, must be in good standing under its contract. The facility chosen must be able to meet the needs of the client.
(E) If necessary to prevent the transport of a client over a substantial distance, HHSC may grant a waiver to a receiving facility to temporarily exceed its licensed capacity, provided the health and safety of clients is not compromised and the facility can meet the increased demands for direct service staff and dietary services. A facility may exceed its licensed capacity under these circumstances, monitored by HHSC staff, until clients can be transferred to a permanent location.
(F) With each client transferred, the following reports, records, and supplies must be transmitted to the receiving institution:
(i) a copy of the current prescribing practitioner's orders for medication, treatment, diet, and special services required;
(ii) personal information such as the name and address of the next of kin, guardian, or responsible party for the client; attending physician; Medicare and Medicaid identification number; social security number; and other identifying information as deemed necessary and available; and
(iii) all medication dispensed in the name of the client for which prescribing practitioner's orders are current. These must be inventoried and transferred with the client.
(G) If the closed facility is allowed to reopen within 90 days, the relocated clients have the first right to return to the facility. Relocated clients may choose to return, to stay in the receiving facility (if the facility is not exceeding its licensed capacity), or any other available accommodations.
(H) Any return to the facility must be treated as a new admission, including exchange of medical information, medications, and completion of required forms.
