Texas Administrative Code
Title 26 - HEALTH AND HUMAN SERVICES
Part 1 - HEALTH AND HUMAN SERVICES COMMISSION
Chapter 356 - FAMILY VIOLENCE PROGRAM
Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS
Division 6 - PROGRAM ADMINISTRATION
Section 356.1316 - Policies and Procedures Regarding Entries in a Program Participant's File
Universal Citation: 26 TX Admin Code § 356.1316
Current through Reg. 50, No. 13; March 28, 2025
(a) If a special nonresidential project involves direct services, a contractor must develop, maintain, and comply with written policies and procedures regarding entries into a program participant's file that require that:
(1) each entry must be attributed to and
dated by the employee or volunteer entering the information;
(2) a program participant file must not
include the names of other program participants; and
(3) if the contractor provides direct
services for both the victim and the violent family member, the contractor
must, at a minimum, maintain separate case records to promote victim safety and
confidentiality.
(b) A contractor must develop, maintain, and comply with written policies and procedures to ensure a program participant has access to review all information in her or his case file.
(c) If a program participant contests a case file entry in her or his file, the contractor must either:
(1) remove the entry
from the file; or
(2) if the entry
is not removed, note in the case file that the program participant believes the
entry to be inaccurate.
(d) A contractor may create and store entries to files electronically, provided that:
(1)
electronic entries are secure and attributed to an individual, which may
include password-protected system access; and
(2) records are kept in compliance with
applicable state and federal laws, including the Family Violence Prevention and
Services Act (42 U.S.C. Chapter 110), and §§ 379.1202, 379.1317, and
379.1323 of this subchapter (relating to Security System Policies and
Procedures; Maintaining Control over Program Participant Files; and Policies
and Procedures for the Retention and Destruction of
Documentation).
Disclaimer: These regulations may not be the most recent version. Texas may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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