Texas Administrative Code
Title 25 - HEALTH SERVICES
Part 1 - DEPARTMENT OF STATE HEALTH SERVICES
Chapter 37 - MATERNAL AND INFANT HEALTH SERVICES
Subchapter G - SPINAL SCREENING PROGRAM
Section 37.145 - Recordkeeping and Reporting
Universal Citation: 25 TX Admin Code ยง 37.145
Current through Reg. 49, No. 38; September 20, 2024
(a) Individuals conducting screenings under this subchapter must comply with the following recordkeeping and reporting requirements:
(1)
Individuals conducting screenings at the school (and those other than licensed
professionals conducting screenings outside of the school) shall document in
each child's screening record the specific screening conducted, the date the
screening was conducted, observations made during the screening, and the final
results of the screening. The individual shall also ensure that the following
are included in the documentation: the name of the child and age or birthdate
of the child. The documentation required under this subsection must also be
signed and dated by the person who conducted the screening. For the purposes of
this subchapter, electronic signatures and dates are also acceptable.
(2) Individuals conducting screenings at a
school (and those other than licensed professionals conducting screening
outside of the school) shall submit the documentation referenced in this
subsection to the school at the time of that screening.
(3) Individuals must submit documentation to
the department related to certifications and refresher courses, as specified in
§
37.146
of this title (relating to Standards and Requirements for Screening
Certification and Instructor Training).
(b) Schools must comply with the following recordkeeping and reporting requirements:
(1)
Each school shall maintain spinal screening records under this section onsite
for at least two years.
(2) A
school must maintain screening records regarding any individual claiming the
exemptions found in §
37.143(c)
of this title (relating to Spinal Screening Procedures).
(3) Spinal screening records are
transferrable between schools without the consent of the individual or, if the
individual is a minor, the minor's parent, managing conservator, or legal
guardian .
(4) The recordkeeping
required in this section must be made available to the department in a timely
manner upon request. The department may, directly or through its authorized
representative, enter a school and inspect records maintained relating to
spinal screening.
(5) On or before
June 30 of each year, each school shall submit to the department a complete and
accurate annual report on the spinal screening status of its aggregate
population screened during the reporting year. Schools shall report in the
manner specified by the department (currently found at
http://chrstx.dshs.state.tx.us ).
Schools are required to report on the following categories:
(A) grade screened;
(B) number screened under prior
treatment;
(C) total number
screened;
(D) total number
rescreened;
(E) total number
abnormal findings;
(F) number
abnormal findings diagnosed by a physician as "normal;"
(G) number abnormal findings diagnosed with
scoliosis by a physician;
(H)
number abnormal findings diagnosed with kyphosis by a physician;
(I) number abnormal findings diagnosed with
another type of abnormal curvature by a physician;
(J) number receiving a physician's treatment
plan of observation;
(K) number
receiving a physician's treatment plan of orthosis bracing;
(L) number receiving a physician's treatment
plan of surgery;
(M) number
receiving a physician's treatment plan not indicated in subparagraphs (J) - (L)
of this paragraph; and
(N) number
for whom a physician's treatment plan was unavailable.
(c) All correspondence shall be submitted to the department under this subchapter, with the following contact information (unless otherwise specified): Vision, Hearing and Spinal Screening Program, Department of State Health Services, P.O. Box 149347, Austin, Texas 78714-9347.
Disclaimer: These regulations may not be the most recent version. Texas may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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