Texas Administrative Code
Title 25 - HEALTH SERVICES
Part 1 - DEPARTMENT OF STATE HEALTH SERVICES
Chapter 37 - MATERNAL AND INFANT HEALTH SERVICES
Subchapter C - VISION AND HEARING SCREENING
Section 37.26 - Recordkeeping and Reporting
Universal Citation: 25 TX Admin Code ยง 37.26
Current through Reg. 49, No. 38; September 20, 2024
(a) Individuals conducting screenings under this subchapter must comply with the following recordkeeping and reporting requirements.
(1)
Individuals conducting screenings at the facility (and those other than
licensed professionals conducting screenings outside of the facility) shall
document in each child's screening record the specific screening conducted, the
date the screening was conducted, observations made during the screening, and
the final results of the screening. The individual shall also ensure that the
following are included in the documentation: the name of the child, age or
birthdate of the child, and whether the child is wearing corrective lenses
during the vision screening. The documentation required under this subsection
must also be signed and dated by the person who conducted the
screening.
(2) Individuals using
photoscreening for vision screening must comply with the recordkeeping and
reporting requirements detailed at §
37.27(b)(2)
of this title (relating to Standards and Requirements for Screening
Certification and Instructor Training). Additionally, prior to conducting
photoscreening at a facility, the individual must submit copies of these same
documents to that facility in addition to the documents which must be submitted
under subsection (b)(3) of this section.
(3) Individuals using a telebinocular
instrument for vision screening must comply with the recordkeeping and
reporting requirements detailed at §
37.27(b)(3)
of this title. Additionally, prior to conducting telebinocular screening at a
facility, the individual must submit copies of these same documents to that
facility.
(4) Individuals
conducting screenings at a facility (and those other than licensed
professionals conducting screening outside of the facility) shall submit the
documentation referenced in paragraph (1) of this subsection to the facility at
the time of that screening.
(5)
Individuals must submit documentation to the department related to
certifications and refresher courses, as specified in §
37.27
of this title.
(b) Facilities must comply with the following recordkeeping and reporting requirements.
(1) Each facility shall
maintain vision and hearing screening records under this section onsite for at
least two years.
(2) A facility
must maintain screening records regarding any individual claiming the
exemptions found in §
37.23(d)
of this title (relating to Vision Screening) and/or §
37.24(j)
of this title (relating to Hearing Screening) for at least two years.
(3) A facility shall maintain the records it
receives from screeners under subsection (a)(2) of this section, related to the
use of photoscreening for vision screening at the facility for at least two
years.
(4) An individual's
screening records may be transferred among facilities without the consent of
the individual under the scenarios described at Texas Family Code, §
32.003
or, if the individual is a minor, the minor's parent, managing conservator, or
legal guardian, pursuant to Texas Health and Safety Code, §
36.006(c).
(5) The recordkeeping required in this
section must be made available to the department in a timely manner upon
request. The department may, directly or through its authorized representative,
enter a facility and inspect records maintained relating to vision and hearing
screening.
(6) On or before June 30
of each year, each facility shall submit to the department a complete and
accurate annual report on the vision and hearing screening status of its
aggregate population screened during the reporting year. Facilities shall
report in the manner specified by the department (currently found at
http://chrstx.dshs.state.tx.us ).
Facilities are required to report on the following categories.
(A) For hearing screening--The total number
screened: the number who failed; the number referred for professional
examination; the number transferred out of the facility prior to the facility
receiving the professional examination results; professional examination
results indicating none of the disorders present which are screened for under
this section; professional examination results indicating a disorder(s) which
is screened for under this section; and referral for a professional examination
with no indication that a professional examination was ever done.
(B) For vision screening--The total number
screened; the total number screened with correction (e.g. glasses or contacts);
the total number screened with photoscreening; the number who failed; the
number referred for professional examination; the number transferred out of the
facility prior to the facility receiving the professional examination results;
professional examination results indicating none of the disorders present which
are screened for under this section; professional examination results
indicating a disorder(s) which is screened for under this section; and referral
for a professional examination with no indication that a professional
examination was ever done. The "total number screened" includes the number
screened with telebinocular screening.
(c) There are additional recordkeeping requirements in § 37.28(f) and (g) of this title (relating to Hearing Screening Equipment Standards and Requirements) for individuals or entities who own and/or use audiometers and audiometric screening equipment.
(d) For all submissions to the department under this subchapter, use the following contact information (unless otherwise specified): Vision, Hearing and Spinal Screening Program, Department of State Health Services, Mail Code 1978, P.O. Box 149347, Austin, Texas 78714-9347.
Disclaimer: These regulations may not be the most recent version. Texas may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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