(C) Certificates of
Authorization are subject to annual review for continued compliance with the
Board-recognized accreditor's standards of operation, student complaint
processes, financial viability, and accurate and fair representation in
publications, advertising, and promotion.
(i)
Institutions must submit the following documentation on an annual basis for
Board staff review and recommendation to the Board for continuation or
revocation of the Certificate of Authorization:
(I) Annual audited financial statements,
issued less than one year from time of submission, prepared in accordance with
Generally Accepted Accounting Principles by an independent certified public
accountant;
(II) Documentation of
reserves, lines of credit, or surety instruments that, when combined with
tuition and fee receipts, are sufficient to allow the institution to fulfill
its educational obligations for the current term to its enrolled students if
the institution is unable to continue to provide instruction to its enrolled
students for any reason. Institutions under a Certificate of Authorization as
of September 1, 2017 are required to provide documentation of reserves, lines
of credit, or surety instruments going forward with the 2019 annual compliance
review.
(III) Certification that
the institution is providing accurate and fair representation in publications,
advertising, and promotion, including disclosure to students and potential
students of any program which does not make the graduate eligible to take
required professional examinations in that field or to practice regulated
professions in that field in Texas. The institution shall further certify that
it is maintaining any advertising used in Texas for a minimum of five years and
shall make any such advertisements available to the Board for inspection upon
request.
(IV) An annotated copy of
the student catalog or student handbook showing compliance with the principles
addressed in §
7.4 of this chapter with
cross-reference to the operational standards of its institutional accrediting
agency;
(V) A copy of the
institution's student complaint policy, links to online student complaint
procedures and forms, and summary of all complaints made by Texas residents or
students enrolled at a Texas-based institution concerning the institution in
accordance with §§
1.110-
1.120 of this title. The complaint
summary shall include complaints which have been filed, with the institution,
its accrediting agency, or the Board within the 12 months prior to the annual
review reporting date and shall indicate whether pending or resolved;
(VI) Official statement of current
accreditation status and any pending or final actions that change the
institution's accreditation status from the institution's Board-recognized
accreditor, including changes in degree levels or programs offered approvals,
changes in ownership or management, changes in name, and changes in physical
location within the 12 months prior to the annual review reporting
date;
(VII) Information regarding
heightened cash monitoring or other changes that affect students' federal
financial aid eligibility through the US Department of Education;
(VIII) Attestation that all documentation
submitted is true and correct and continued acknowledgement of student
complaint procedure, annual review reporting requirements, substantive change
notification, and student data reporting requirements contained herein this
section, §§
1.110-
1.120 of this title, §§
7.4,
7.11,
7.13, and
7.15 of this chapter,
respectively.
(ii) Annual
reviews are conducted based on an institution's name and initial date of
authorization.
(I) Institutions with names
starting with "A" through "O" must submit annual review documentation by
January 15 of each year. The Board will review staff recommendations at the
annual July Board meeting.
(II)
Institutions with names starting with "P" through "Z" must submit annual review
documentation by July 15 of each year. The Board will review staff
recommendations at the annual January Board meeting.
(III) Institutions that have received their
first Certificate of Authorization less than six months from the due date for
submission of annual review documentation may wait to submit documentation
until the following annual review submission date.
(iii) Prior to making a recommendation to the
Board, staff has discretion to conduct a site visit at the institution if
warranted by facts disclosed in the annual review documentation. The
Board-recognized accreditor will be notified and invited to
participate.