Texas Administrative Code
Title 19 - EDUCATION
Part 1 - TEXAS HIGHER EDUCATION COORDINATING BOARD
Chapter 21 - STUDENT SERVICES
Subchapter A - GENERAL PROVISIONS
Section 21.4 - Collection of Tuition
Universal Citation: 19 TX Admin Code ยง 21.4
Current through Reg. 49, No. 38; September 20, 2024
(a) Unless a student's payment due date has been postponed due to pending disbursements of financial aid as described in subsection (b), of this section, the following conditions shall apply in the collection of tuition and/or tuition and fees at institutions of higher education and in the conducting of enrollment audits.
(1) On or before the dates for reporting
official enrollments to the Texas Higher Education Coordinating Board each
enrollment period, each community college shall collect in full from each
student that is to be counted for formula funding purposes the amounts set as
tuition by the respective governing boards.
(2) On or before the 20th class day for each
regular semester and the 15th class day for each summer session, institutions
other than community colleges shall collect from each student who is to be
counted for state formula funding appropriations, the tuition and fees
(mandatory and optional) established by state law or by the respective
governing boards.
(3) Valid
contracts with the United States government for instruction of eligible
military personnel, approved financial assistance, and valid contracts with
private business and public-service type organizations or institutions such as
hospitals, may be considered as collected tuition and fees; the amount of
collected tuition and fees may be adjusted pursuant to terms of the contract
once actual collections are made.
(4) Returned checks must be covered by a
transfer from a self-supporting auxiliary enterprise fund or other non-state
fund source (e.g., food service, bookstore) within ten days of the date the
institution receives the returned check in order for contact hours to be
presented to the state for funding.
(5) Auxiliary enterprise or other non-state
fund sources may not be reimbursed with state-provided funds.
(6) Institutions must retain records of
individual student tuition or tuition and fee payment and returned checks for
verification by the State Auditor.
(b) Payment Options for Students with Delayed Financial Aid.
(1) If an institution's
financial aid office has awarded aid to a student but the institution has not
received the relevant disbursements by the date that tuition and fees must be
paid, the student's aid is delayed. If the student agrees to assign to the
institution a portion of the awards equal to the amount of tuition and fees to
be met with financial aid payments, the governing board may postpone the due
date for the portion of the tuition and or tuition and fee payment that will be
met through financial aid funds and the hours to be paid for with the financial
aid may be counted for formula funding purposes.
(2) If, after the student's due date is
postponed, the student becomes ineligible to receive one or more of the pending
financial aid awards or the award amount is less than the amount of tuition and
fees due, the governing board is to grant the student a repayment period for
the unpaid amount that:
(A) does not exceed
30 days,
(B) allows for multiple
payments, if necessary, and
(C)
entails a processing fee not to exceed 5 percent of the total amount to be
collected.
(3) An
institution may deny academic credits for hours completed in the semester or
term if the student fails to pay the full tuition and fee amount by the end of
the 30-day repayment period.
(c) A student paying tuition and fees by installments shall be granted the options of delayed payment outlined in subsection (b) of this section (relating to Payment Options for Students with Delayed Financial Aid) if he or she is awaiting the disbursement of financial aid.
Disclaimer: These regulations may not be the most recent version. Texas may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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