Texas Administrative Code
Title 13 - CULTURAL RESOURCES
Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION
Chapter 7 - LOCAL RECORDS
Subchapter F - RECORDS STORAGE STANDARDS
Section 7.165 - Optional Enhanced Storage Conditions for Permanent Records
Universal Citation: 13 TX Admin Code § 7.165
Current through Reg. 50, No. 13; March 28, 2025
(a) As resources permit, local governments should strive to store records under conditions that meet as many of the recommendations of this section as practicable.
(b) Records should be stored in a building or storage area that:
(1) has an operational fire
suppression system;
(2) has
adequate environmental controls:
(A) A
maximum temperature of 70 degrees Fahrenheit and a constant relative humidity
of 45% with a maximum variance of plus/minus 5% relative humidity in a 24-hour
period should be maintained in the storage area.
(B) Daily temperature/humidity checks should
be conducted.
(C) Positive
atmospheric pressure should be maintained within the storage area.
(3) has a pest management program;
and
(4) has appropriate shelving:
(A) Shelving should be constructed of metal
or other non-porous material.
(B)
The lowest shelf should be at least 4 to 6 inches from the floor.
(C) Shelving should be arranged such that
records are at least 4 inches from the interior face of exterior
walls.
(c) Records should be covered or housed in acid-neutral boxes to protect them from deterioration.
(d) Ultraviolet filtering shields should be affixed to any fluorescent lights or windows.
(e) If a Heating, Ventilation, and Air Conditioning (HVAC) system is in use in a records storage area, it should not be turned off and settings should not be changed for nights and weekends.
Disclaimer: These regulations may not be the most recent version. Texas may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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