Texas Administrative Code
Title 13 - CULTURAL RESOURCES
Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION
Chapter 7 - LOCAL RECORDS
Subchapter B - MICROFILMING STANDARDS FOR LOCAL GOVERNMENTS
Section 7.34 - Documentation and Recordkeeping

(1) Records management officers or records custodians must require documentation to be maintained that identifies titles of records filmed, quality control tests conducted, the results of quality control tests, dates records filmed, disposition of records after filming, dates film processed, disposition of film, reduction ratio used, records series contained on each microfilm, and equipment on which each microfilm was filmed and processed. The documentation must be retained until final disposition of all microfilm documented in the log or equivalent.

(2) If filming or processing is done by a service bureau, the local government must obtain a statement of the results of density, resolution, methylene blue, and visual inspection tests from the service bureau attesting to the accurate reproduction of records filmed.

(1) The following information must be recorded for each inspection of stored microfilm.

(2) The inspection log of stored microfilm must be maintained by year and within each year numerically according to microfilm identifier or number.

(1) Written procedures must be prepared for the microfilm program and periodically updated to reflect current practice and at a minimum must include a description of:

(2) Staff training on microfilm procedures must be documented.

(3) The microfilm program must be reviewed by the records management officer or the records custodian yearly for compliance with the Local Government Code, Chapter 204, and these sections.