Current through Reg. 49, No. 38; September 20, 2024
(a) Public access to archival state records
and other historical resources in the possession of the agency will be granted
under the following conditions, subject to subsection (b) of this section and
§
2.52 of this title (relating to
Patron Registration and Customer Service).
(1)
Access to archival state records and other historical resources maintained in
Austin will be provided in the State Archives Reading Room of the Lorenzo de
Zavala State Archives and Library Building.
(2) Access to archival state records and
other historical resources maintained at the Sam Houston Regional Library and
Research Center in Liberty, Texas will be provided in the Center's Reading
Room.
(3) Registration and
presentation of a current government-issued photo identification is required to
use original archival state records and other resources.
(4) Researchers aged 17 and older may use
original archival state records and other resources. Researchers between the
ages of 13 and 16 are permitted to use original archival state records and
other resources if supervised by a registered patron 17 or older. One
registered researcher per researcher between the ages of 13 and 16 is required.
Children aged 12 and under are not permitted to use original archival state
records or historical resources.
(5) All registered researchers must agree to
and comply with the Reading Room Policies and instructions as provided by staff
members.
(6) Access will be granted
during business hours for each location as posted on the agency's website or as
may be amended from time to time by additional notice.
(7) Request for access to archival state
records or other historical resources must be submitted on a material request
form whether the request is a Research Request or a Public Information Act
(PIA) Request.
(b) The
agency may restrict access to any original archival state record or other
historical resource in its possession and provide only copies if, in the
opinion of the state archivist, such access would compromise the continued
preservation of the original item. The state archivist will consider the
following factors in the consideration of requests for access to original
archival state records or other historical resources:
(1) physical condition of the archival state
record or resource;
(2)
availability of a digital or other facsimile copy of the archival state record
or resource;
(3) the intrinsic or
monetary value of the item to the State; and
(4) any other factor that, in the opinion of
the state archivist, may compromise the continued preservation of the original
item.
