Texas Administrative Code
Title 1 - ADMINISTRATION
Part 3 - OFFICE OF THE ATTORNEY GENERAL
Chapter 57 - OUTSIDE COUNSEL CONTRACTS
Section 57.6 - Invoices for Legal Services and Expenses
Universal Citation: 1 TX Admin Code ยง 57.6
Current through Reg. 49, No. 38; September 20, 2024
(a) Outside Counsel shall prepare correct and complete Invoices and submit them, along with an Invoice Summary, for the billing period to the Agency for payment.
(b) A correct and complete Invoice must include, at a minimum, the following information:
(1) Outside Counsel Contract identification
number;
(2) Agency name;
(3) Outside Counsel name;
(4) Vendor Identification Number (assigned by
the Texas Comptroller of Public Accounts), Social Security Number of an
authorized representative of Outside Counsel or other appropriate payment
identification number;
(5) Invoice
number and date;
(6) Billing period
of services rendered for which payment is being sought;
(7) Description and date of the task or
service provided, the billable time for the task or service, the name and
position (partner, associate, paralegal, etc.) of the timekeeper that performed
the task or service, and the applicable hourly rate; or, if the fee is based on
a fixed fee basis or fee schedule, the number and type of projects or
matters;
(8) For filing charges, a
description of the document filed and the name and location of the entity the
document was filed with;
(9) For
expenses, a copy of each receipt or other proof of payment; and
(10) Other information requested by the
Agency or the Office of the Attorney General.
(c) Unless requested to do so by the Agency or the Office of the Attorney General, Outside Counsel must not include information in its Invoices that is not related to compensable charges or reimbursable expenses.
(d) Outside Counsel must verify, in writing, upon the submittal of each Invoice, that the Invoice is correct and complete and that:
(1)
the legal services being billed for were performed and were reasonable and
either necessary or advisable;
(2)
the legal services being billed for were within the term and scope of services
of the Outside Counsel Contract;
(3) the legal billing rates are the same as
those set in the Outside Counsel Contract;
(4) any expense that requires the Agency's
pre-approval was in fact pre-approved; and
(5) the total amount of the Invoice, along
with all prior payments made to Outside Counsel under the Outside Counsel
Contract, do not exceed the maximum liability amount set in the Outside Counsel
Contract.
Disclaimer: These regulations may not be the most recent version. Texas may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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