Texas Administrative Code
Title 1 - ADMINISTRATION
Part 15 - TEXAS HEALTH AND HUMAN SERVICES COMMISSION
Chapter 392 - PURCHASE OF GOODS AND SERVICES FOR SPECIFIC HEALTH AND HUMAN SERVICES COMMISSION PROGRAMS
Subchapter D - DARS CONTRACT MANAGEMENT REQUIREMENT
Section 392.309 - Record Requirements

Universal Citation: 1 TX Admin Code ยง 392.309

Current through Reg. 49, No. 38; September 20, 2024

(a) The contractor must maintain all financial and contract-related records:

(1) according to recognized fiscal and accounting practices such as Generally Accepted Accounting Principles (GAAP); and

(2) in accordance with the DARS or HHSC contract requirements, rules, policies and procedures.

(b) When required by DARS or HHSC, the contractor must use the official DARS form to document services delivered.

(c) The contractor must maintain all records about the services provided to individuals in programs administered by DARS as required under each contract from the date the services were provided. If litigation or claim involving these records is still ongoing at the conclusion of the required time the contract specifies to maintain the records, the contractor must maintain the records until all litigation or claims are resolved.

(d) The contractor must maintain all work papers and records supporting information reported on cost reports, budgets, or other cost surveys for the duration stated in the contract after the end of the fiscal year in which the services were provided. If litigation or claim involving these records is still ongoing at the conclusion of the required time the contract specifies to maintain the records, the contractor must maintain the records until all litigation or claims are resolved.

Disclaimer: These regulations may not be the most recent version. Texas may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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