Rules & Regulations of the State of Tennessee
Title 1540 - Higher Education Commission
Chapter 1540-01-06 - Tuition Refunds for Activated Reserve and National Guard Personnel
Section 1540-01-06-.02 - GENERAL

Universal Citation: TN Comp Rules and Regs 1540-01-06-.02

Current through September 24, 2024

(1) Definitions. As used in these regulations (Chapter 1540-1-6):

(a) state college or university means any institution operated by the University of Tennessee or the Tennessee Board of Regents which offers courses of instruction beyond the high school level (hereinafter called "institution").

(b) term refers to the timeframe in which a course is offered by the institution and for purposes of these rules includes Fall, Spring, Summer and special session terms as defined by the individual institutions. For the technology centers, "term" refers to a three month reporting period. The four terms are:

July 1 - September 30 October

1 - December 31

January 1 - March 31

April 1 - June 30

(c) tuition means maintenance fees and out-of-state tuition fees. "Maintenance fees" refers to a fee charge to students enrolled in credit courses. It is an enrollment or registration fee and is calculated based on the number of student credit hours for which the student enrolls. "Out-of-state tuition" refers to an additional fee charge to students classified as non-residents and is in addition to the maintenance fee.

(2) These rules apply to any person ordered to active military service since August 1, 1990.

(3) Students seeking a tuition credit or refund must be absent in excess of thirty (30) days during the term due to active military service. Students absent less than thirty (30) days may receive a refund or tuition credit at the discretion of the institution.

(4) Students seeking a tuition credit or refund must present to the appropriate institution certification from competent military authority of the dates active duty was actually performed. Determination of the adequacy of documentation presented or the necessity for additional material will be at the discretion of the institution.

(5) These rules apply only to the refund of maintenance fees and out-of-state tuition. Refunds for other fee charges such as student activity fees, vehicle registration fees, and room and board charges may be available based upon individual institution or governing board policies.

(6) A refund or credit for tuition may be provided only if the reserve or national guard student did not receive a final grade in the class or course for which a refund or tuition credit is sought.

(7) If a withdrawal occurs late in the term and one or more of the student's instructors deem that sufficient work has been completed to warrant awarding credit, fees will be assessed at the hourly rate for courses for which credit is granted, and a refund will be made in an amount equal to the difference between that assessment and the fees paid for all courses in which the student is enrolled.

(8) Any refund or credit for tuition to which the student is entitled may first be applied to any of the student's outstanding balances as determined by the institution.

(9) Students receiving a tuition credit or refund will be responsible for repayment of financial aid where applicable.

Authority: Public Chapter 151 of the 1991 Public Acts.

Disclaimer: These regulations may not be the most recent version. Tennessee may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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