Rules & Regulations of the State of Tennessee
Title 1400 - Corrections Institute
Chapter 1400-01 - Minimum Standards for Local Correctional Facilities
Section 1400-01-.14 - ADMISSION, RECORDS AND RELEASE
Current through April 3, 2024
(1) Type I, II, III, and IV Facilities shall meet the following requirements unless otherwise specified.
(2) An intake form shall be completed for every inmate, except detainees, admitted to the facility and shall contain the following information, unless otherwise prohibited by statute:
(3) The admitting officer shall ensure that each inmate received is committed under proper legal authority.
This requirement applies only to Types I, II, and III Facilities.
(4) At the time of booking, a telephone shall be available within the receiving or security area. The detainee shall be allowed to complete at least one (1) telephone call to the person of his/her choice. Pursuant to T.C.A. § 40-7-106(b), no person under arrest by any officer or private citizen shall be named in any book, ledger, or any other record until after the person has successfully completed a telephone call to an attorney, relative, minister, or any other person that the person shall choose, without undue delay. One (1) hour shall constitute a reasonable time without undue delay.
(5) Cash and personal property shall be taken from the inmate upon admission, listed on a receipt form in duplicate, and securely stored pending the inmate's release. The receipt shall be signed by the receiving officer and the inmate, the duplicate given to the inmate, and the original kept for the record. If the inmate is in an inebriated state, there shall be at least one witness to verify this transaction. As soon as the inmate is able to understand what he/she is doing, he/she shall sign and be given the duplicate of the receipt.
This requirement applies only to Type I, II, and III Facilities.
(6) Facilities shall maintain custody records on all inmates committed to or assigned to the facility, which shall include but are not limited to the following:
Inmates shall have reasonable access to information in their records. Access is only limited due to safety or security concerns for the inmate, other inmates, or the facility.
(7) Written policy and procedure shall ensure that inmate records are current and accurate. This requirement applies only to Type I, II, and III Facilities.
(8) Inmate records shall be safeguarded from unauthorized and improper disclosure.
(9) As part of the inmate accounting system, facilities shall maintain on a daily basis the following information:
These requirements apply only to Type I Facilities.
(10) Facilities shall keep records on each inmate specifying:
These requirements apply only to Type I Facilities.
(11) The administrator of a facility or designee shall maintain a record which indicates:
(12) Facilities shall maintain written policy and procedures for releasing inmates from the facility which include, but are not limited to, the following:
(13) All inmates released from the facility shall sign a receipt for property, valuables and cash returned at the time of release. All items shall be carefully inventoried on the receipt and witnessed by the releasing officer. The receipt shall be kept in the permanent records of the facility.
This requirement applies only to Type I, II, and III Facilities.
Authority: T.C.A. § 41-4-140.