Current through September 24, 2024
(1) The
TBI CSU will be responsible for maintaining the Central Repository for the
collection of crime statistics from all colleges and universities who meet the
definition of Fully Qualifying. The responsibilities of the TBI CSU include,
but are not limited to, the following:
(a)
Processing data submissions through the Central Repository;
(b) Compiling and transmitting the data to
the FBI monthly for law enforcement colleges/universities;
(c) Monitoring submissions from
colleges/universities to ensure timely and accurate data submissions;
(d) Generating error reports to provide to
colleges/universities that submit inaccurate data;
(e) Training RAC and Alternate RAC staff
members from each college/university participating in the TIBRS Program;
and
(f) Performing Quality
Assurance Reviews of all participating colleges/universities to ensure
compliance with the requirements of the TIBRS Program.
(2) Each college/university that participates
in the TIBRS Program shall be certified by the TBI CSU staff, upon meeting
certification requirements.
(3)
Certification requirements for each college/university shall include the
following:
(a) Maintaining three consecutive
months of data submission with an error rate of less than four (4%) percent
when processed through the Central Repository; and
(b) Designating a RAC, in writing by the
administrator, who is responsible for submitting data to the TIBRS Program and
who has the required amount of annual training on the Program.
(4) Colleges/universities that
change software vendors are required to go through the certification process
with the new software including:
(a)
College/university must submit three consecutive months of data with an error
rate of less than four (4%) percent with the new software.
(b) Previously submitted data using the
software for which the college/university is currently certified must be
available for editing and resubmission by utilizing either of the following
methods:
1. Two calendar years of back data,
including the current year can be converted to the new system by the new vendor
and incorporated in a manner the data can be edited or deleted as need may
require; or
2. Incidents submitted
with the old software can be re-entered in the new software but the vendor must
provide the capability of marking the incident as an update to allow the
re-submission in an acceptable format by the TBI repository.
(c) If the college/university does
not elect to continue entering TIBRS data in the system they are currently
certified to use while attempting to attain certification in the new system,
all data submitted with the new system will be processed live in the repository
and will be subject to the requirements of submission with an acceptable error
rate.
Authority: T.C.A. §§
38-10-101,
38-10-102, 38-10-103, 38-10-104,
38-10-105, 49-7-2201, 49-7-2202, 49-7-2203, 49-7-2204 and 49-7-2205.
