Current through September 24, 2024
(1) The
TBI CSU will be responsible for maintaining the Central Repository for the
collection of crime statistics from all reporting agencies. The
responsibilities of the TBI CSU include, but are not limited to, the following:
(a) Processing data submissions through the
Central Repository;
(b) Compiling
and transmitting the data to the FBI monthly for all reporting
agencies,
(c) Monitoring
submissions from reporting agencies to ensure timely and accurate data
submissions,
(d) Generating error
reports to provide to reporting agencies that submit inaccurate data;
(e) Training RAC and Alternate RAC staff
members from each reporting agency participating in the TIBRS Program;
and
(f) Performing Quality
Assurance Reviews of all participating reporting agencies to ensure compliance
with the requirements of the TIBRS Program.
(2) Each reporting agency that participates
in the TIBRS Program shall be certified by the TBI CSU staff, upon meeting
certification requirements.
(3)
Certification requirements for each agency shall include the following
requirements:
(a) Maintaining three
consecutive months of data submission with an error rate of less than four (4%)
percent when processed through the Central Repository;
(b) Designating a RAC, in writing by the
CLEO, who is responsible for submitting data to the TIBRS Program who has the
required amount of training on the Program;
(4) Agencies that change software vendors are
required to go through the certification process with the new software
including:
(a) Agency must submit three
consecutive months of data with an error rate of less than four (4%) percent
with the new software.
(b)
Previously submitted data using the software for which the agency is currently
certified must be available for editing and resubmission by utilizing either of
the following methods:
1. Two calendar years
of back data including the current year can be converted to the new system by
the new vendor and incorporated in a manner the data can be edited or deleted
as need may require; or
2. The
vendor must allow the agency to re-enter previously submitted incidents and
mark them as re-submitted, edited incidents so that the incidents will come
into the repository in the acceptable format for edited incidents.
3. If the agency does not elect to continue
entering TIBRS data in the system they are currently certified to use while
attempting to attain certification in the new system, all data submitted with
the new system will be processed live in the repository and will be subject to
the requirements of submission with an acceptable error rate.
(5) An agency desiring
to become certified with a new vendor will be allowed one (1) test file per
month. The agency will have a period of eight (8) months to become
certified.
Authority: T.C.A. §§
38-10-101 through
38-10-105.
