Rules & Regulations of the State of Tennessee
Title 1340 - Safety and Homeland Security
Subtitle 1340-08 - Administrative Division
Chapter 1340-08-01 - RULES AND REGULATIONS FOR ACCESS TO PUBLIC RECORDS
Section 1340-08-01-.07 - COPIES OF RECORDS

Universal Citation: TN Comp Rules and Regs 1340-08-01-.07

Current through September 24, 2024

(1) A records custodian shall promptly respond to a public record request for copies in the most economic and efficient manner practicable.

(2) Copies may, provided staff availability and security measures, be available for pickup at a location specified by the records custodian.

(3) Mailing:

(a) Copies will be delivered to the requestor's Tennessee home address or business address by the United States Postal Service.

(b) Copies may also be provided by Federal Express, United Postal Service, or other courier, upon submission of a prepaid envelope, prepaid mailing label, or billing account number.

(4) If the total cost for labor and copying is less than fifty ($50.00) dollars, the records may be submitted electronically to the requestor's e-mail address, if provided.

(5) Records which include personally identifiable information (PII) cannot be sent by e-mail.

(6) Requests which contain allowable personally identifiable information (PII) will only be provided by Secure File Transfer Protocol (SFTP), if provided electronically.

(7) A requestor will not be allowed to make copies of records with personal equipment, including, but not limited to, personal copier or scanners, cell phones, video, and live streaming.

(a) A requestor may use a personal cellphone to take still pictures or video of records when the total amount of pages of the entire request is equal to or less than 100 pages.

(b) Unless otherwise prohibited by subsection (a), a requestor may take notes by hand, by dictation, or on a computer.

Authority: T.C.A. §§ 4-3-2009; 10-7-501, et seq.; and 10-7-503, et seq.

Disclaimer: These regulations may not be the most recent version. Tennessee may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.