Current through September 24, 2024
(1) For the
preparing and furnishing of each individual motor vehicle record (MVR), TDOSHS
shall charge a fee of five ($5.00) dollars in accordance with T.C.A. §
55-50-204(d)(1).
(a) For the purpose of this rule, "individual
motor vehicle record (MVR)" means the complete record, prepared and maintained
by TDOSHS, as it pertains to an individual's driver license and driver
history.
(b) The five ($5.00)
dollar fee shall be charged per individual MVR whether furnished in paper or
electronic format, whether redacted or unredacted. This fee cannot be
waived.
(2) For the
preparing and furnishing in bulk portions of individual MVRs, TDOSHS shall
charge a fee that is calculated based on the Schedule of Reasonable Charges for
Copies of Public Records established pursuant to T.C.A. §
8-4-604(a)(1).
(a) For the purpose of this rule, "bulk"
means the one-time preparation and furnishing of portions of multiple
individual MVRs.
(b) Bulk requests
shall be furnished in electronic format unless requested otherwise and agreed
to by TDOSHS.
(3)
Recurrent Bulk Purchases
(a) For the purpose
of this rule:
1. "Recurrent" means monthly or
other frequent periodic time interval determined by TDOSHS.
2. "Standard Format" means the three files
furnished by TDOSHS which include the following:
(i) All Driver File: contains demographic
information on all drivers in Tennessee at the time the file is created, other
than the social security number.
(ii) Monthly Violations File: contains
demographic information of all drivers that had a violation event during the
previous month, including the date of any violation event, but excluding the
social security number.
(iii)
Monthly Revocations and Suspensions File: contains all drivers who had a
revocation event during the previous month, including the date of any
revocation event, but excluding the social security number.
3. "Expanded Format" means the
three files furnished by TDOSHS which include the following:
(i) All Driver File: contains demographic
information on all drivers in Tennessee at the time the file is created, other
than the social security number.
(ii) Monthly Violations File: contains
demographic information of all drivers that had a violation event during the
previous month, including the nature of any violation event, furnished as a
history action code, but excluding the social security number.
(iii) Monthly Revocations and Suspensions
File: contains all drivers who had a revocation event during the previous
month, including the nature of any revocation event, furnished as a history
action code, but excluding the social security number.
(b) For the recurrent preparing
and furnishing of portions of multiple or all individual MVRs in Standard
Format, TDOSHS shall be paid 4/100 of a dollar, per year, for each licensed
driver in the state of Tennessee for that year. The total fee per year shall be
based on the total number of licensed drivers in the state as of January 1,
2010, and shall be divided and paid in twelve (12) equal monthly payments. The
number of licensed records used for calculating the payment shall be adjusted
on January 1 of every year.
(c) For
the recurrent preparing and furnishing of portions of multiple or all
individual MVRs in Expanded Format, TDOSHS shall be paid 5/100 of a dollar, per
year, for each licensed driver in the state of Tennessee for that year. The
total fee per year shall be based on the total number of licensed drivers in
the state as of January 1, 2010, and shall be divided and paid in twelve (12)
equal monthly payments. The number of licensed records used for calculating the
payment shall be adjusted on January 1 of every year.
(d) Recurrent requests shall be furnished in
electronic format only.
(e)
Requests made for less than twelve (12) months of recurring data in a calendar
year shall be priced at the monthly fee calculated under subparagraph (b) for
Standard Format or subparagraph (c) for Expanded Format for each month
requested.
(4)
Historical Driver License Data
(a) For the
purposes of this rule, "Historical Driver License Data" means data, either in
Expanded or Standard Format, which is more than sixty (60) days old, determined
from the date of the request.
(b)
For the preparing and furnishing of portions of Historical Driver License Data
for multiple or all individual MVRs, TDOSHS shall charge 1/12 of the fee
calculated under subparagraph (3)(b) for Standard Format requests or
subparagraph (3)(c) for Expanded Format requests in the year in which the
request is made, for each separate request made.
(c) Historical Driver License Data requests
shall be furnished in electronic format only.
(5) All bulk requests, whether one time or
recurrent, and all Historical Driver License data requests shall be accompanied
by a statement on form SF-1289 (available at
https://www.tn.gov/content/dam/tn/safety/documents/dppa.pdf),
filled out in its entirety, indicating the request falls under one of the
approved categories authorized by the Driver Privacy Protection Act of 1994
(18 U.S.C. §§
2721-2725) and the Uniform Motor
Vehicle Records Disclosure Act (T.C.A. §§
55-25-101 et seq.) A new form may
be required at the start of the calendar year for recurrent requests to verify
the approved categories are still applicable to the requestor.
Authority: T.C.A. §§
4-3-2009; 8-4-604(a)(1); 10-7-501,
et seq.; and 55-50-204.
