Current through December 26, 2024
(1) Each member of
a household for applicants and participants that is claiming citizenship or
eligible immigration status must provide adequate verification of the member's
social security number (SSN) at the time of admission or at the next interim or
other reexamination for participants who have not provided the documentation
previously, with the exception of the following individuals:
(a) Individuals who do not contend to have
eligible immigration status (they may be unlawfully present in the United
States) and have not been assigned SSN;
1. A
family that consists of two or more household members where at least one
household member has eligible U.S. citizenship or eligible immigration status
and an individual that does not or individuals that do not contend to have
eligible immigration status, the THDA will not deny assistance, but will
classify the family as a mixed family and will prorate
assistance.
(b) Existing
program participants as of January 31, 2010, who have previously disclosed
their SSN and HUD has determined the SSN to be valid; and
(c) Existing program participants as of
January 31, 2010, who are sixty-two (62) years of age or older (born on or
before January 31, 1948), and had not previously disclosed a valid SSN. The
exemption continues even if the individual moves to a new assisted
unit.
(2) Applicant
Households.
(a) Every applicant household
member must provide their complete and accurate social security number (SSN),
as well as verification of the SSN, at the eligibility determination briefing
to qualify for admission to the HCV Program or they must be able to show proof
that they applied for a SSN and they will be given up to sixty (60) days.
Further extension will require director approval.
(b) If a household is unable to fulfill this
obligation within the deadline for legitimate, verified reasons that are
outside of their control, the household must choose to either remove the member
from the household prior to admission or the household must be returned to the
waiting list by date and time of the pre-application.
(c) If the household otherwise just fails to
provide the documentation, the applicant will be denied
admission.
(3)
Participant Households.
(a) Any new member
sought to be added to the household must disclose a SSN. The participant must
disclose the SSN and provide the THDA with verification at the time of the
request for assistance or before the member is added to the household through
an interim or regular reexamination. The THDA is not authorized to generate an
alternative identification.
(b) If
the household requests to add a new member who is under the age of 6 and does
not have a SSN, the child is to be added as part of the assisted household and
is entitled to all benefits of being a household member during the allotted
time for compliance, which is ninety (90) calendar days from the child being
added to the household. Within that time the family must request a SSN, provide
the new SSN to the THDA, and provide the proper verification. In the meantime,
the THDA will generate an alternate identification to use for the new member.
(i) If the family is unable to disclose the
SSN and provide verification within the 90-day compliance term, the THDA will
give the family an additional 90 calendar days to comply, but only if the
family was unable to comply due to circumstances that could not have reasonably
been foreseen and were outside of the control of the family, including, but not
limited to, delay by the Social Security Administration (SSA), natural
disaster, death in the family, etc.
(ii) If the compliance term expires and the
family has not complied with the SSN disclosure and verification, then the THDA
must terminate the entire family's assistance.
(4) If an applicant or participant is able to
disclose their SSN, but cannot meet the verification requirements, the THDA
will instruct them to obtain a duplicate card or other computer-generated
verification from the local Social Security office within the timelines
specified above.
(5) Verification.
Every member of an applicant or participant household, unless exempt under
0770-01-05-.14(1) above, must provide verification of each disclosed SSN by:
(a) An original or a copy of a SSN card
issued by SSA;
(b) An original or a
copy of a SSA-issued document, which contains the name and SSN of the
individual; or
(c) A document
issued by a federal, state, or local government agency, which contains the name
and SSN of the individual (e.g., welfare agency documents, military papers,
unemployment insurance documents).
Authority: T.C.A. §§
13-23-104 and
13-23-115(18),
42 U.S.C. §
1437, and
24 C.F.R.
982.552(c)(1)(ii).
