Rules & Regulations of the State of Tennessee
Title 0420 - Correction
Subtitle 0420-04 - Youth Services
Chapter 0420-04-01 - COUNTY GRANTS FOR COMMUNITY INTERVENTION SERVICES
Section 0420-04-01-.16 - PAYMENT PROCEDURES

(1) All payments shall be made on a reimbursement basis except for initial payment of an advance of funds up to fifteen percent (15%) of the total contract. Where an advance of funds is desired, the requested advance should be set forth in the grant application. The request shall specify the percentage of advance and a justification for the advance.

(2) Claims for reimbursement shall be accepted on the 15th day of each month during the term of the Contract, except that the final claim for June 15-30 shall be submitted by July 5. Claim forms will be provided by DOC.

(3) Only reimbursements for approved expenditures shall be paid. Any revision in the grant budget must be requested in writing, and approved in writing by DOC prior to expenditure of the funds. Such requests must be signed by the parties required to sign the application and contract.

(4) Each reimbursement claim must be accompanied by a completed project progress report, and other documentation as required ,on forms provided by DOC.

(5) The grantee shall keep on file all invoices, payroll records, canceled checks, and other necessary fiscal documents to verify expenditures claimed and comply with state audit requirements for grants.