Rules & Regulations of the State of Tennessee
Title 0420 - Correction
Subtitle 0420-01 - Administrative Services
Chapter 0420-01-03 - Charges for Producing Copies of Public Records
Section 0420-01-03-.02 - DEFINITIONS

(1) "Labor" means the time reasonably necessary to produce the requested records and includes the time spent locating, retrieving, reviewing, redacting, and reproducing the records.

(2) "Labor threshold" means the labor of the employee(s) reasonably necessary to produce requested records for the first hour incurred by the Department in producing the records.

(3) "Production costs" means all reasonable costs the Department incurred to produce the public records requested by the requesting party. Production costs include copying costs, labor costs, and delivery costs, as described in these Rules.

(4) "Public record" means any record of the Department that is required to be open to inspection under the provisions of the Tennessee Public Records Act, Tenn. Code Ann. §§ 10-7-501 et seq.

(5) "Public Records Designee" or "PRD" means the person at each institution or other unit of the Department who receives and coordinates public records requests and maintains documentation of public records requests, responses, and charges.

(6) "Requesting party" means the person who requests to inspect or copy public records of the Department. To have access to public records, a requesting party must be a citizen of the State of Tennessee.