Rules & Regulations of the State of Tennessee
Title 0250 - Children's Services
Subtitle 0250-04 - Standards for Regulated Institutions
Chapter 0250-04-05 - Standards for Residential Child Caring Agencies
Section 0250-04-05-.04 - PERSONNEL
Universal Citation: TN Comp Rules and Regs 0250-04-05-.04
Current through September 24, 2024
(1) The board of directors or the governing body in cooperation with the administrator, shall establish written personnel policies. These policies shall include:
(a) A
job description for each position in the agency covering the position's
responsibilities, academic qualifications, and required level of
experience.
(b) Annual salaries and
performance review requirements.
(c) Physical examination policy which must
include a required physical examination and tuberculin test for all employees.
The examination must be no older than 6 months prior to hire date.
(d) Training activity requirements and method
of documentation that employees have met these requirements.
(e) A defined work week and hours to be
worked per week.
(f) Vacation
policy that clearly defines amount of time allowed and payment plan.
(g) Sick leave policy.
(h) Policies regarding Social Security,
insurance, retirement plans, and other fringe benefits.
(i) Agency grievance procedure.
(j) Grounds for dismissal
(k) Leisure time provision
1. Each staff member must have a minimum of
six days off a month or its equivalent.
2. Leisure time provision must include a plan
for continuity of supervision when other staff are on leisure time.
(1) Written policy related to child sexual
abuse as dictated by state law. This policy is to include information
addressing the following areas:
1. For
Child-Care Staff:
(i) Reserved.
(ii) Within two weeks of being on the job,
each new employee must receive orientation instructions related specifically to
child abuse detection, reporting, and prevention. This training must be
documented in the employee's personnel file.
2. For Children. The Child-Caring Agency must
have a instructional program in child-sexual abuse prevention for all
residents. The curriculum must include information on such pertinent subjects
as: personal ownership or our bodies, touching, reporting abuse within the
agency. Appropriate treatment must be provided for those who have been victims
of sexual abuse. Such treatment must be provided either by the Agency, and/or
the Agency's qualified designee.
(2) Staff Records.
(a) Records on all staff members and
information on applicants for jobs must be kept in a locked file at the agency.
They must include: An application, reports from three references, one of whom
must be a former employer, a physical examination, when required, including
tuberculin test, a record of participation in orientation and training
activities, a record of positions held by the person during employment at the
agency, record of leave, and date and reason for termination.
(b) In addition to the above, copies of an
annual evaluation of the quality of work done by the person while in the agency
must be kept in his personnel record. These evaluations must be prepared by the
administrator, assistant to the administrator, or by the person directly
responsible for the supervision of the employee. If not conducted by the
administrator it must be approved by the administrator.
(c) Staff shall have access to their
personnel records as afforded to them by law.
(3) Staff Development.
(a) Agencies must provide new staff with an
orientation program that thoroughly acquaints the new employee with agency
philosophy, policies, and procedures specifically including confidentiality
procedures. This program must be under the supervision of qualified staff and
appropriate to the position being assumed by the new employee.
(b) A program of in-service training must be
developed which provides staff with a minimum of 6 hours in-service training
annually. Attendance at conferences and workshops may be included as part of
the 6 hours minimum requirements.
(c) Participation in these activities must be
documented in personnel files.
Authority: T.C.A. §§ 4-5-226(b)(2);14-10-104, 37-1-603; 37-1-612; 37-5-101; 37-5-105; 37-5-106 and 37-5-112(a).
Disclaimer: These regulations may not be the most recent version. Tennessee may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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