Rules & Regulations of the State of Tennessee
Title 0240 - Board of Regents
Subtitle 0240-01 - Statewide Administrative Rule
Chapter 0240-01-04 - Access to Public Records of the Tennessee Board of Regents
Section 0240-01-04-.04 - REQUESTING ACCESS TO PUBLIC RECORDS

(1) Public record requests must be communicated to the appropriate Institution or TBR System Office PRRC, or designee, to ensure public record requests are routed to the appropriate records custodian and fulfilled in a timely manner. The contact information for the TBR System Office PRRC is:

Tennessee Board of Regents

Attn: Director of Communications

1 Bridgestone Park, 3rd Floor

Nashville, Tennessee 37214

Phone: 615-366-4417

Fax: 615-366-3910

OpenRecordsRequest@tbr.edu

(2) The Institution PRRC's, including institution, name, mailing address, phone number, fax number (if applicable), and email address, are identified on the TBR website at TBR Open Records.

(3) A PRRC must not require that requests for inspection only be made in writing. However, the PRRC may request a written request to facilitate recordkeeping and ensure accuracy in fulfilling the request. The PRRC should request a mailing [or email] address from the requestor for providing any written communication required under the TPRA.

(4) Requests for inspection may be made orally or in writing using the Public Records Request Form, located on the TBR website. Requests for inspection may be made in person or by mail, phone, fax, or email to the TBR System Office PRRC listed in paragraph (1), or any Institution PRRC.

(5) Requests for copies, or requests for inspection and copies, shall be made in writing using the attached Form. Requests for copies may be made in person or by mail, phone, fax, or email to the TBR System Office PRRC listed in paragraph (1), or any Institution PRRC.

(6) Proof of Tennessee citizenship by presentation of a valid Tennessee driver's license (or alternative acceptable form of ID) is required as a condition to inspect or receive copies of public records.

(7) The meeting materials, minutes and webcasts of the meetings of the Board of Regents and its Committees held since November 2013 are available for viewing on the TBR website at Board Meeting Materials.