South Dakota Administrative Rules
Title 10 - Bureau of Administration
Article 10:03 - Records destruction board
Chapter 10:03:01 - Organization
Section 10:03:01:01 - Definitions

(1) "Nonrecord materials," the materials excluded from the definition of "record" in SDCL 1-27-9(2);

(2) "Petition," a written request by an agency of state government or a unit of local government for action by the board;

(3) "Board," the records destruction board;

(4) "Statutory minimum retention," the time designated by statute within which specific records may not be destroyed;

(5) "State contracts," written evidence of transactions of a contractual nature entered into by an agency of state or local government;

(6) "Surety bond," a performance or fidelity bond required by statute and filed with an agency of state or local government to assure the performance of an act or actions;

(7) "Records retention and destruction schedule," a schedule submitted by an agency head or public official which proposes the length of time records warrant retention and which has been approved for implementation by the commissioner of administration;

(8) "Durable medium," a medium for maintaining a record where the properties of such medium provide reasonable assurances against tampering with the information contained in the original and degradation of any reproduction generated, and where the reproduction is an exact copy of the original;

(9) "AIIM," Association for Information and Image Management;

(10) "ANSI," American National Standards Institute;

(11) "ISO," International Organization for Standardization.