Current through Register Vol. 48, No. 9, September 27, 2024
A. With the
exception of corrections as outlined in Section
1102, or an amendment to the medical
certification, one or more items of documentary evidence must be presented that
support the alleged facts. All documents presented must contain sufficient
information to clearly indicate that they pertain to the registrant on the
record for which the amendment or correction has been requested.
(1) Documents presented must be from
independent sources. Family documents that are not independently filed by a
government entity, such as records from bibles or genealogical records, are not
acceptable.
(2) Documents must be
in the form of the original record or must be a duly certified copy or excerpt
thereof from the original custodian of the record and may not contain
alterations of any kind, including strike out, whiteout, or other forms of
alteration unless approved by the State Registrar.
(3) For live birth records, the earliest
evidence available is preferable to show consistency of use. In general,
documents submitted must have been established prior to the registrant's
eighteenth (18th) birthday or at least ten (10)
years prior to the date of application for the amendment unless otherwise
specified by the State Registrar. For amendments to the registrant's
information, the evidence submitted must contain the full name of the
registrant and at least one (1) other identifier such as the date of birth or
age.
(4) For death records, the
evidence submitted to support an address change must have been established
within one (1) year prior to death unless otherwise specified by the State
Registrar. For amendments to other certification items on the death record:
(a) Signatures and signatories shall not be
amended;
(b) Other personal and
statistical items on the death record shall be amended with supporting
documentary evidence that is acceptable to the State Registrar.
(c) The informant's name may only be amended
to correct minor errors in spelling without an order from a court of competent
jurisdiction.
B. Documents for other certification items
will be accepted at the discretion of the State Registrar or their
designee.
C. The State Registrar or
their designee shall evaluate the evidence submitted in support of any
amendment, and when he or she finds reason to doubt its validity or adequacy,
the amendment may be rejected and the applicant advised of the
reason(s).
