South Carolina Code of Regulations
Chapter 5 - DEPARTMENT OF AGRICULTURE
Article 15 - MISCELLANEOUS PROVISIONS
Section 5-581.01 - Records

Universal Citation: SC Code Regs 5-581.01

Current through Register Vol. 48, No. 3, March 22, 2024

1. A licensed grain dealer must maintain complete and sufficient records to show all purchases, sales, and payments for grain purchased.

2. The licensed grain dealer shall keep available for examination all books, records, and accounts as required by this Department and any other books, records and accounts relevant to the operations of his business.

3. The licensed grain dealer shall maintain a daily account or settlement sheet for each customer. Such records shall be kept on forms as provided or approved by and as directed by the South Carolina Department of Agriculture.

4. Any licensed dealer who desires to operate, maintain, or use a computer or other recording device as part of his normal business record keeping, shall be allowed the use of such equipment if--

(A) The read out or information provided as print out conforms to all record keeping requirements as stated and required by the Dealers and Handlers of Agricultural Products Law, and

(B) Such read out or information provided as print out is in the form or format as required by this Department.

5. Any licensed dealer who handles or purchases agricultural commodities on a consignment basis shall in addition to maintaining a daily record as required by section 46-41-90, keep any and all documents related to the disposition of said commodities to support the receiving and selling of consigned commodities.

6. The licensed grain dealer shall at the end of each day's business post and update all records as required by this Department.

7. Any licensed dealer, or employee, agent, officer, partner, director or shareholder of the licensed dealer's business who keeps or files false records or accounts, or who alters the records or accounts in order to conceal outstanding obligations or actual amounts of commodities received for sale or to mislead Department Officials shall be grounds to void the dealer's license and to apply the appropriate penalty as prescribed by law.

8. When grain is received or shipped by rail car, ship or other means where the issuance of scale or weigh tickets is not feasible, the grain dealer shall estimate the amount in question and adjust his records accordingly to reflect the movement of such grain. The grain dealer shall obtain and keep on file all documents pertaining to the receiving or shipping of said grain for inspection by the Department.

9. The licensed dealer and any of his employees, partners, agents, officers, directors, and shareholders of his business shall cooperate and hold themselves available to assist in the examination of the licensed dealer's records. Failure or refusal to cooperate or assist is a violation of this act and a basis for suspension of the dealer's license.

Disclaimer: These regulations may not be the most recent version. South Carolina may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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