Current through Register Vol. 48, No. 3, March 22, 2024
A. A performance review date is the first day
which marks the beginning of a new review period. If an employee does not
receive a performance evaluation prior to the performance review date, the
employee shall receive a "meets performance requirements" rating by
default.
B. In Probationary Status
(Refer to Regulation Regulation
19-704.)
1. Upon initial employment or reemployment,
the performance review date shall be established as:
a. Twelve months from the date of an initial
employment or reemployment;
b. The
academic year for instructional personnel; or
c. Not more than two full academic years
duration for faculty at State technical colleges.
2. The performance review date for a
probationary employee who is promoted, demoted, reclassified, experiences an
unclassified State title change, or is reassigned or transferred to a new class
or unclassified State title shall be established as:
a. Twelve months from the date of the
promotion, demotion, reclassification, or reassignment or transfer to a new
class or unclassified State title change for non-instructional
personnel;
b. The academic year
duration from the date of the promotion, demotion, reclassification, or
reassignment or transfer to a new class or unclassified State title for
teachers; or
c. Not more than two
full academic years duration from the date of the promotion, demotion,
unclassified State title change, or reassignment or transfer to another
unclassified State title for faculty at State technical colleges.
3. Exception--At the discretion of
the agency head or his designee, up to six months of continuous satisfactory
service in the previous class or unclassified State title may be counted toward
the probationary period in the new class or unclassified State title which
would result in a reduction in the length of the employee's performance review
period.
C. In Trial
Status (Refer to Regulation Regulation
19-704.)
1. A covered employee who is promoted,
demoted, reclassified, reassigned, or transferred to a position or experiences
an unclassified State title change in which he has not held permanent status in
the class or unclassified State title shall have the performance review date
reestablished six months from the date of the action.
2. An employee who is in a trial status and
has had the trial period extended shall have the performance review date
advanced up to 90 calendar days for the time period such extension is in
effect.
3. Exception--An employee
who is promoted and, prior to attaining permanent status in the class with a
higher State salary range, or unclassified State title having a higher State
salary range or higher level job duties or responsibilities, is demoted to the
same class or unclassified State title from which promoted, shall retain the
original performance review date established in the class with a lower State
salary range, or unclassified State title having a lower State salary range or
lower level job duties or responsibilities.
D. Covered Employees with Permanent Status in
the Class or Unclassified State Title
If a covered employee with permanent status in the class or
unclassified State title is promoted, demoted, reclassified; experiences an
unclassified State title change; or is reassigned or transferred to a new class
or unclassified State title in which the employee has previously completed a
probationary or trial period, the employee retains permanent status in the
class or unclassified State title and is not placed in a probationary or trial
status. Instead, the employee's performance review date is reestablished six
months from the date of the promotion, demotion, reclassification,
reassignment, or transfer.
E. An employee's performance review date
shall be changed for the following reasons:
1. An employee on approved leave with or
without pay for more than 30 consecutive workdays may have the performance
review date advanced up to 90 days after those first 30 workdays.
2. A covered employee who within 30 calendar
days of his performance review date receives a "Warning Notice of Substandard
Performance," shall have the performance review date advanced up to 90
days.
3. An employee's performance
review date may be adjusted due to promotions, demotions, reclassifications,
reassignments, transfers, or unclassified State title changes, as provided in
Regulation
19-715.
4. A covered employee who transfers to a
position in the same class in another agency or is reassigned to a position in
the same class and agency within six months or less of his review date shall
have the performance review date advanced six months from the date of the
transfer or reassignment.
5. An
employee's performance review date may be adjusted when an agency adopts a
universal performance review date in its written EPMS policy.
6. An employee, who is promoted or
reclassified upward and prior to attaining permanent status in the class with a
higher State salary range or in the unclassified State title having a higher
State salary range or higher level of job duties or responsibilities, and is
demoted or reclassified downward to the same class or unclassified State title
from which promoted or reclassified upward, shall retain the original
performance review date established in the class with a lower State salary
range or unclassified State title having a lower State salary range or lower
level of job duties or responsibilities.
F. An employee's performance review date
shall not be changed for the following reasons:
1. A covered employee who transfers to a
position in the same class in another agency or is reassigned to a position in
the same class and agency who is more than six months from his review date
shall have the performance review date advanced six months from the date of the
transfer or reassignment.
2. When a
class is reallocated, an employee in that class shall not have the performance
review date reestablished.
3. An
employee who receives an in-band increase or decrease within the current class
shall not have the performance review date reestablished.
