Current through Register Vol. 48, No. 9, September 27, 2024
A. Computation
1. Employees who are in pay status for at
least one-half or more of the workdays of the month shall earn sick leave for
the full month. If they are in pay status for less than one-half the workdays,
they shall earn no sick leave.
2.
Employees shall earn sick leave while on sick leave, annual leave, or other
authorized leave with pay. Employees shall not earn sick leave while on leave
without pay.
3. Employees' sick
leave earnings are computed based on the number of hours in the employee's
workday.
B. Rate of
Earnings
1. Five-Day Workweek Schedule of
37.5 or 40 Hours Per Week
All employees in FTE positions shall earn sick leave
beginning with the date of employment at the rate of 1 1/4 workdays per month
of service or 15 days per year. To determine the number of hours in a workday,
divide the total number of hours an employee is regularly scheduled to work
during a week by five (regardless of the number of days the employee actually
reported to work).
2.
Schedules Other Than a Five-Day Workweek of 37.5 or 40 Hours Per Week
To calculate the sick leave earnings for employees working
schedules other than a five-day workweek of 37.5 or 40 hours per week
(including part-time, variable, and nonstandard work schedules), the agency
must determine what a workday is for each such employee. To determine the
number of hours in a workday, divide the total number of hours an employee is
regularly scheduled to work during a week by five (regardless of the number of
days the employee actually reported to work). Examples of such schedules could
include:
a. Law enforcement employees
who are regularly scheduled to work 43 hours per week. Forty-three hours
divided by five equals a workday of 8.6 hours;
b. Fire protection employees who are
regularly scheduled to work 53 hours per week. Fifty-three hours divided by
five equals a workday of 10.6 hours;
c. Part-time employees who are regularly
scheduled to work 20 hours per week. Twenty hours divided by five equals a
workday of four hours; or
d.
Full-time employees who are regularly scheduled to work 39 hours per week.
Thirty-nine hours divided by five equals a workday of 7.8 hours.
C. Maximum Accrual and
Carryover
Full-time and part-time employees in FTE positions shall be
permitted to earn up to 195 workdays. Full-time and part-time employees in FTE
positions shall carryover from one calendar year to the next any unused earned
sick leave up to a total maximum carryover of 180 workdays.
Exceptions
1. Any
employee, who prior to January 1, 1969, earned and carried over unused sick
leave in excess of 180 workdays pursuant to the agency's policy existing at the
time, shall not forfeit the excess, but shall retain such excess leave which
shall become the maximum amount the employee may carryover into future years.
If the employee subsequently reduces the amount of sick leave carried over to
180 workdays or less, 180 workdays shall become the maximum amount of unused
sick leave the employee may thereafter carryover; or
2. An employee who changes from being
full-time to part-time or from part-time to full-time, without a break in
service, shall retain the sick leave hours previously earned. If this change
results in the employee having a maximum accumulation in excess of 180
workdays, as of the effective date of the change, the employee shall not
forfeit the excess. The employee shall retain this excess leave which shall be
the maximum amount the employee may carryover into future years. If the
employee subsequently reduces the amount of such leave carried over, the
reduced amount, if in excess of 180 workdays, shall become the employee's
maximum carryover into future years. If the employee further reduces the amount
of such leave carried over to 180 workdays or less, 180 workdays shall become
the maximum amount of unused sick leave the employee may thereafter carryover.
During the calendar year, an employee may earn sick leave in excess of 180
workdays; however, an employee may only carry over 180 days into the next
year.
