Rhode Island Code of Regulations
Title 280 - Department of Revenue
Chapter 20 - Division of Taxation
Subchapter 70 - Sales and Use Tax
Part 12 - Record Requirements (280-RICR-20-70-12)
Section 280-RICR-20-70-12.6 - General Requirements

Universal Citation: 280 RI Code of Rules 20 70 12.6

Current through September 18, 2024

A. As stated in R.I. Gen. Laws § 44-19-27(b), as amended, every person required to collect tax shall keep records of every sale or occupancy and of all amounts paid, charged, or due and of the tax payable, in forms the Tax Administrator may require. The records shall include a true copy of each sales slip, invoice, receipt, statement, or memorandum upon which R.I. Gen. Laws § 44-19-8 requires that the tax be stated separately.

B. Each retailer as defined in R.I. Gen. Laws § 44-18-15 shall keep adequate and complete records of the business entity including but not limited to:

1. The normal books of account ordinarily maintained by the business including all bills, receipts, invoices, cash register tapes, and all data collected by means of a POS system or magnetic media, and all Documents of Original Entry supporting the entries in the books of account and/or POS system;

2. All schedules or working papers used in connection with the preparation of tax returns;

3. The gross receipts from the sales of tangible personal property and services, including both taxable and nontaxable items and any services necessary to complete a sale;

4. All deductions allowed by law and claimed in filing returns;

5. The total purchase price of all tangible personal property or services purchased for resale and the total purchase price of all such property or services purchased for use or consumption in this state.

C. These records shall be available for inspection and examination at any time, and they must be preserved for a period of at least three (3) years pursuant to R.I. Gen. Laws § 44-19-27.

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