Rhode Island Code of Regulations
Title 220 - Department of Administration
Chapter 30 - Purchases
Subchapter 00 - N/A
Part 8 - Contracts (220-RICR-30-00-8)
Section 220-RICR-30-00-8.7 - Changes to Purchase Orders
Current through September 18, 2024
A. All agreements and changes to scope of work, price, or other terms shall be incorporated into purchase orders via "change order" documents incorporating contract amendments.
B. Change Orders issued by the Office of Purchases shall be the only binding documents which may create a change in a purchase order.
C. Personnel shall not commit the state to technical/contractual changes to purchase orders without first securing all necessary approvals.
D. All discussions of potential changes (oral or written) may be disclaimed as not being binding on the supplier or the state until formally incorporated in the purchase order.
E. In general, change orders shall be issued by the Office of Purchases following receipt of quotations and discussions of price and delivery with the supplier. If circumstances preclude immediate issuance of a formal change order, interim direction to the supplier may be made via a letter of authorization signed by the Purchasing Agent.
F. Any request for retroactive approval of a change order valued at less than one hundred thousand dollars ($100,000) must be submitted to and approved by the Purchasing Agent. Any request for retroactive approval of a change order valued at more than one hundred thousand dollars ($100,000) must be submitted to and approved by the Chief Purchasing-Officer.
