Rhode Island Code of Regulations
Title 220 - Department of Administration
Chapter 30 - Purchases
Subchapter 00 - N/A
Part 5 - Competitive Bid and Competitive Sealed Bid Review and Source Selection
Section 220-RICR-30-00-5.10 - Solicitation Criteria

Universal Citation: 220 RI Code of Rules 30 00 5.10

Current through September 18, 2024

A. At least every three (3) years the Chief Purchasing Officer shall review the prevailing costs of labor and materials and may make recommendations to the next regular session of the General Assembly for the revision of the then current threshold amounts contained in this R.I. Gen. Laws Chapter 37-2 as justified intervening changes in the cost of labor and materials.

1. The Chief Purchasing Officer may make recommendations to the General Assembly for changes to solicitation criteria based on factors other than the cost of labor and materials. (R.I. Gen. Laws § 37-2-58)

B. Small Purchases. Procurements not to exceed the amounts set forth in R.I. Gen. Laws § 37-2-22 may be made in accordance with applicable policies and procedures set forth by the Purchasing Agent. Procurement requirements shall not be artificially divided so as to constitute a small purchase under this section.

1. Competitive offers shall be solicited for all procurements with a value greater than $500 except under specifically prescribed circumstances set forth herein.

2. Small construction purchases shall include building, altering, repairing, improving or demolishing buildings or other improvements to real property. Small construction purchases shall not include routine maintenance or repair of existing structures, buildings, or real property performed by salaried employees of the State in the usual course of their job. (R.I. Gen. Laws § 37-2-22)

C. Competitive bids shall be obtained from a sufficient number of suppliers to be considered representative of the industry cited. Although three bids shall be considered the minimum, the Purchasing Agent may in some instances declare the existence of two bids to be considered to provide adequate price competition. The determination shall be made in writing and placed in the bid file.

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