Rhode Island Code of Regulations
Title 216 - Department of health
Chapter 60 - Laboratories and Medical Examiner
Subchapter 05 - State Laboratory
Part 5 - Certifying Analytical Laboratories
Section 216-RICR-60-05-5.6 - Records && Reports

Universal Citation: 216 RI Code of Rules 60 05 5.6

Current through September 18, 2024

A. Each analytical laboratory shall maintain appropriate records and reports, which shall be available for inspection by authorized representatives of the Department.

B. The certified laboratory shall create, control, and maintain records of raw data, chain-of-custody records, calculations, quality control data, and other essential documentation. All records shall be complete with signatures, units of measurement, and documentation sufficient for verification of results. All records shall be retained in such a manner as to permit prompt retrieval. Such records shall include:

1. records of the operation and maintenance of all laboratory equipment;

2. records of all sample examinations in accordance with § 5.7.3 of this Part;

3. records of control values, standard values, calibration curves and calculations of standard deviations; and

4. reports of proficiency testing programs and of such other records as may be deemed necessary.

C. All records and reports shall clearly indicate which analytes have been analyzed by certified methods and which have not. If a report references a method for which the laboratory is certified, adherence to the method is required. All records and reports including correspondence related to reported results and compliance issues shall be retained a minimum of five (5) years and be available for review.

D. Laboratory reports shall clearly identify the name, address and Rhode Island analytical laboratory certification number of the laboratory (which may be a subcontracted laboratory) actually performing the test(s), and shall include the results and the date of the reporting.

E. Multipage reports shall be paginated.

F. All reports of laboratory analyses for compliance purposes shall be submitted to the Department by the certified laboratory contracted by the public water system to analyze the samples.

G. Any portion of the analysis sub-contracted to another certified laboratory shall be reported by the primary contracted laboratory. The primary contracted laboratory shall submit the final report to the Department.

H. Certified laboratories shall submit forms to the Department in a format approved by the Department, which includes hard copy or electronic forms.

I. Certified laboratories must report, to both their public water facility client and to the Department's Center for Drinking Water Quality, any priority test results no later than twenty-four (24) hours after the results are known, or the next business day if State offices are closed. Priority results include:

1. Positive total coliform results;

2. E. coli positive results;

3. Nitrate results exceeding the Maximum Contaminant Level as defined by Public Drinking Water (Part 50-05-1 of this Title);

4. Nitrite results exceeding the Maximum Contaminant Level as defined by Public Drinking Water (Part 50-05-1 of this Title); and

5. Lead results exceeding fifteen (15) parts per billion (ppb).

Disclaimer: These regulations may not be the most recent version. Rhode Island may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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