Rhode Island Code of Regulations
Title 216 - Department of health
Chapter 10 - Public Health Administration
Subchapter 10 - Registries
Part 3 - Rhode Island Birth Defects Registry (216-RICR-10-10-3)
Section 216-RICR-10-10-3.5 - Reportable Defects

Universal Citation: 216 RI Code of Rules 10 10 3.5

Current through September 18, 2024

A. Health care facilities and clinical laboratories shall report those defects identified by the "Q" codes listed in the publication entitled, "International Classifications of Diseases, 10th Revision, Clinical Modification" incorporated above at 3.2 of this Part, as well as the following selected codes: C 09-11, C22, C 56-58, C62, C 64-66, C 68-69, C 74-75, F84, H54, H 90-919, P96.1, P04.41, and P04.4. The Q codes for birth defects are separated by the following body systems:

1. Q00-Q07 - Nervous System

2. Q10-Q18 - Eye, Ear, Face, and Neck Anomalies

3. Q20-Q28 - Cardiovascular System

4. Q30-Q34 - Respiratory System

5. Q35-Q37 - Orofacial Anomalies

6. Q38-Q45 - Digestive System

7. Q50-Q56 - Reproductive System

8. Q60-Q64 - Urinary System

9. Q65-Q79 - Musculoskeletal System

10. Q80-Q89 - Other Anomalies

11. Q90-Q99 - Chromosomal Abnormalities

B. The Birth Defects Registrar shall report those defects identified by the following selected codes listed in the publication entitled, "International Classifications of Diseases, 10th Revision, Clinical Modification" incorporated above in § 3.2 of this Part.

C. Each health care facility, health care practitioner, or clinical laboratory shall submit data in such a manner as to make uniform a system of periodic reporting and shall include no less than the following detailed statistical data and information:

1. Patient's full name; parent/guardian's full name;

2. Street address, city or town, state and zip code at the time of diagnosis;

3. Date of birth;

4. Sex;

5. Ethnicity: Hispanic/Latino; Non-Hispanic/Latino;

6. Race: White; Black/African American; Asian/Pacific Islander; American Indian/Native Alaskan; Other;

7. Primary diagnosis (text and ICD-10 codes);

8. All applicable laboratory tests by which the primary diagnosis was determined;

9. Date, place and method of diagnosis;

10. Extent/nature of disease at diagnosis;

11. Medical record number;

12. Reporting facility;

13. Date of admission;

14. Source of information [type of medical record];

15. Primary physician;

16. Such other data as may be required by the Director.

D. Data and information on cases of birth defects shall be reported electronically or by US postal mail unless reporting by another means has been approved in writing by the Director.

E. Such data and information shall be abstracted from medical charts and other sources of patient information by personnel possessing, at a minimum, a basic working knowledge of medical terminology, human anatomy, and physiology.

F. Such data and information shall be coded in a manner specified by the Director.

G. Such data and information shall be submitted with sufficient narrative substantiation to allow a visual assessment of the accuracy of coded data and information.

H. The Department shall not require the reporting of information or entering of information into the birth defects surveillance and information system regarding birth defects of a child whose parents or legal guardian objects.

I. Parents and/or guardians shall have the right to prohibit the release of individually identifiable information on their children from the birth defects surveillance and information system, and shall have the right to prohibit being contacted by the birth defects surveillance program.

J. The Department shall provide timely notification to parents and/or guardians of their rights as stated above.

K. There shall be written documentation of a parent/guardian's prohibition of the release of their child's individually identifiable information from the birth defects surveillance and information system, or of their objection to the reporting or entering of their child's information into the birth defects surveillance and information system. Written documentation shall include, but not be limited to: a parent/guardian's signature maintained on file by the Department, health care facility, clinical laboratory, or health care practitioner prohibiting release of the information by the Birth Surveillance Defects Program or contact by the Birth Defects Surveillance Program; or a note regarding the prohibition of reporting of information into the birth defects surveillance and information system entered into the child's medical record by the attending health care practitioner.

Disclaimer: These regulations may not be the most recent version. Rhode Island may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.