Rhode Island Code of Regulations
Title 216 - Department of health
Chapter 10 - Public Health Administration
Subchapter 10 - Registries
Part 1 - Rules and Regulations Governing Vital Records
Section 216-RICR-10-10-1.32 - Delayed Registration of Certificates

Universal Citation: 216 RI Code of Rules 10 10 1.32

Current through September 18, 2024

A. All delayed certificates shall be filed directly with the State Registrar on forms authorized for each vital event and shall be clearly marked "delayed."

B. Certificates shall be accepted for delayed registration only if:

1. A search by the Office reveals that no certificate for the event has been previously registered;

2. The evidence as required in § 1.32(C) of this Part, has been submitted and found satisfactory to the State Registrar;

3. Payment of the required statutory fee is made;

4. The certificate has been completed as required; and

5. The appropriate provisions of § 1.32(D) of this Part have been met.

C. Documentary evidence submitted in order to establish the date and place of the vital event and the name(s) of the registrant(s) shall be original records or certified copies thereof and shall include as a minimum:

1. Two (2) evidentiary documents, if the certificate is filed within seven (7) years of the occurrence of the vital event, one (1) of which must have been established within three (3) years of the date of the vital event.

2. Three (3) evidentiary documents if the record is filed seven (7) years or more after the occurrence of the vital event. Such documents shall be at least five (5) years old and at least two (2) documents must have been established within seven (7) years of the date of the vital event.

D. A delayed certificate of a vital event may be filed with the State Registrar by the person who was responsible for filing the certificate within the prescribed statutory and regulatory time requirements, with a statement indicating that the information was taken from his/her records; or

1. For delayed birth certificates:
a. The registrant, if of legal age; or

b. The parent or guardian.

2. For delayed death certificates:
a. The certifying physician; or

b. The medical examiner when the case was under his/her jurisdiction; or

c. The next of kin of the decedent; or

d. The legal representative of the next of kin or of the estate of the decedent.

3. For delayed marriage certificates:
a. Either married party; or

b. A legal representative of either married party in the event one (1) of the parties is deceased or physically incapacitated.

E. The State Registrar may require an explanation for the delayed filing from the person who requests the filing. Such explanation shall be made a part of the delayed certificate.

F. If the State Registrar determines after a review of evidentiary documentation that such evidence is unsatisfactory, the applicant shall be so notified.

Disclaimer: These regulations may not be the most recent version. Rhode Island may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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