Current through Register Vol. 54, No. 44, November 2, 2024
(a) A certificate
holder may utilize Match Play Coupons in accordance with this
section.
(b) Match Play Coupons may
not be issued by a certificate holder or utilized in a licensed facility until:
(1) The design specifications of the proposed
Match Play Coupons are submitted to the Bureau of Gaming Operations and
approved in accordance with §
601a.10(a)
(relating to approval of table game layouts, signage and equipment).
(2) A system of internal procedures and
administrative and accounting controls governing the inventory, distribution
and redemption of the Match Play Coupons is submitted and approved as part of
the certificate holder's internal controls in accordance with §
465a.2 (relating to internal
control systems and audit protocols).
(c) Match Play Coupons issued by a
certificate holder must contain:
(1) The name
or logo of the certificate holder.
(2) The value of the coupon which can be
identified when viewing the coupon through the surveillance system of the
certificate holder.
(3) A
sequential serial number.
(4)
Restrictions regarding redemption including the type of game or wager on which
the coupon may be used.
(5) A
statement specifying the date on which the coupon expires.
(6) An area designated for the placement of
the required gaming chips so as to not obscure or interfere with the visibility
of the denomination of the coupon.
(d) The marketing department, or other
department as specified in the certificate holder's internal controls, and the
finance department shall be responsible for administering the Match Play Coupon
program. The marketing department shall be responsible for distributing the
coupons to patrons. The finance department shall be responsible for maintaining
the Match Play Coupon ledger and administering the coupon accounting procedures
in subsection (m).
(e) Match Play
Coupons received from a gaming service provider or produced by the certificate
holder in accordance with subsection (p) shall be opened and examined by at
least one member of the finance department and one member of the marketing
department. Any deviation between the invoice accompanying the coupons and the
actual coupons received shall be immediately reported to a supervisor from the
finance department and to the Bureau of Casino Compliance.
(f) After checking the Match Play Coupon
received from the gaming service provider or produced by the certificate
holder, a finance department supervisor shall record the following information
in the Match Play Coupon ledger:
(1) The date
the coupons were received.
(2) The
quantity and denomination of coupons received.
(3) The beginning and ending serial number of
the coupons received.
(4) The name,
signature and Board-issued credential number of the individuals who checked the
coupons.
(g) A marketing
department supervisor shall estimate the number of Match Play Coupons needed
for each gaming day or promotion and complete a requisition document which
contains the following information:
(1) The
date the requisition was prepared.
(2) The date for which the coupons are
needed.
(3) The denomination and
quantity of coupons requested.
(4)
The name, signature and Board-issued credential number of the marketing
department supervisor completing the requisition.
(5) The name, signature and Board-issued
credential number of the finance department supervisor authorizing the
requisition.
(h) Upon
receipt of the requisition document, the finance department supervisor shall
record in the Match Play Coupon ledger the following information before the
coupons are issued to the marketing department supervisor:
(1) The beginning and ending serial number of
the coupons issued.
(2) The
denomination and quantity of coupons issued.
(3) The name, signature and Board-issued
credential number of the finance department supervisor who issued the
coupons.
(4) A record and
explanation of coupons that were voided.
(i) Match Play Coupons that are not issued to
the marketing department shall be controlled by a finance department supervisor
or above and stored in a secured and locked area approved by the Bureau of
Casino Compliance in accordance with §
601a.10(g). The
certificate holder shall include in its internal controls the location of the
approved storage area.
(j) The
marketing department shall maintain a daily Match Play Coupon Reconciliation
Form which must contain:
(1) The
date.
(2) The beginning and ending
serial numbers of the coupons received from the finance department.
(3) The denomination and quantity of coupons
the marketing department has to distribute to patrons.
(4) The denomination and quantity of coupons
the marketing department distributed to patrons.
(5) The denomination, quantity and serial
numbers of coupons remaining.
(6)
The serial numbers of coupons that were voided and the reason the coupons were
voided.
(7) Variations discovered
and an explanation of the variations.
(8) The name, signature and Board-issued
credential number of the marketing department supervisor completing the
form.
(k) At the end of
the gaming day or promotional period, a copy of the Match Play Coupon
Reconciliation Form and Match Play Coupons that were not distributed to patrons
shall be returned to the finance department. The marketing department may keep
for use during the next gaming day coupons that were not distributed to patrons
provided the coupons are stored in a secured and locked area approved by the
Bureau of Casino Compliance in accordance with §
601a.10(f) and
recoded on the daily Match Play Coupon Reconciliation Form for the next gaming
day. Expired coupons shall be returned to the finance department on a daily
basis.
(l) When unused and expired
Match Play Coupons are returned to the finance department, a finance department
supervisor shall record the following information in the Match Play Coupon
ledger:
(1) The date the coupons were
returned.
(2) The beginning and
ending serial numbers of the coupons returned.
(3) The denomination and quantity of coupons
returned.
(4) The serial numbers of
any coupons that were voided and the reason the coupons were voided.
(5) The name, signature and Board-issued
credential number of the marketing department supervisor returning the unused
coupons and the name, signature and Board-issued credential number of the
finance department supervisor who received the unused coupons.
(m) Documentation, voided coupons,
redeemed coupons and coupons that were not distributed to patrons shall be
forwarded on a daily basis to the finance department where the coupons shall
be:
(1) Counted and examined for proper
calculation and recording.
(2)
Reviewed for the propriety of signatures on the documentation and
cancelled.
(3) Reconciled by total
number of coupons given to the marketing department for distribution to
patrons, returned for reissuance, voided, distributed to patrons and
redeemed.
(4) Recorded, maintained
and controlled by the finance department.
(n) At least once every month, each
certificate holder shall inventory the Match Play Coupons that are not
distributed to patrons and record the result of the inventory in the Match Play
Coupon ledger. The procedures to be utilized to inventory the Match Play
Coupons shall be submitted for approval as part of the certificate holder's
internal controls.
(o) Each
certificate holder shall prepare and file with the Bureau of Casino Compliance
a quarterly report which lists, by denomination of Match Play Coupon, the total
value of the coupons redeemed by patrons.
(p) A certificate holder may internally
manufacture or print Match Play Coupons provided that internal controls
governing the production and subsequent reconciliation of the coupons are
submitted and approved by the Board.
(q) If included in the certificate holder's
internal controls, required under §
465a.2, a certificate holder may
authorize a gaming service provider to print and mail Match Play Coupons
directly to patrons in accordance with the following requirements:
(1) The Match Play Coupons mailed by the
gaming service provider must comply with subsections (b) and (c).
(2) The certificate holder shall supply the
gaming service provider, through electronic means, a list of the following
information for each patron to whom the Match Play Coupon shall be mailed:
(i) The patron's name.
(ii) The patron's address.
(iii) The denomination of the Match Play
Coupon.
(iv) The expiration date of
the Match Play Coupon.
(v) A serial
number on each Match Play Coupon.
(3) The Match Play Coupon issued must include
a magnetic strip or bar code that will enable the certificate holder's computer
system to identify the information required under subsection (q)(2).
(4) The information in subsection (q)(2)
shall be provided to the finance department which shall maintain the
information for purposes of reconciliation as required under subsection
(m).
(5) Prior to the redemption of
the Match Play Coupon, the dealer shall verify the expiration date and confirm
that the coupon has not expired.
(6) Match Play Coupons issued must be
electronically canceled in the certificate holder's computer system immediately
upon redemption or during the counting of the table game drop boxes as provided
in §
465a.25 (relating to counting and
recording of slot cash storage boxes and table game drop boxes).
(7) The certificate holder is responsible for
ensuring that the gaming service provider does not mail Match Play Coupons to
individuals on the casino self-exclusion list under Chapter 503a (relating to
casino self-exclusion) or the exclusion list under Chapter 511a (relating to
persons required to be excluded).
(r) A certificate holder may utilize a
computerized system that complies with the requirements in this section
provided that:
(1) The computerized system
creates Match Play Coupons that comply with the requirements in subsection
(c).
(2) The computerized system
provides an equivalent audit trail and allows for the segregation of duties to
satisfy the requirements in this section.
(3) The certificate holder includes in its
internal controls required under §
465a.2 procedures governing the
production, recording and reconciliation of the computer generated Match Play
Coupons.
The provisions of this § 603a.20 added under
4
Pa.C.S. §§
1202(b)(30),
1207(3) and (9) and
13A02(1), (2) and (4); and amended under
4
Pa.C.S. §§
1202(b)(30), 13A 02(1) and
(2) and 1516(a) and (b).
